Executive Administrative Assistant (EA)
About The Position
The Aerospace Corporation is seeking an Executive Administrative Assistant (Executive Administrative Partner- Administration & Support) to provide support to Senior Vice President (SVP) of the Civil Systems Group (CSG). CSG serves as a technical advisor to U.S. civil agencies, including NASA, NNSA, and NOAA, as well as international allies and companies engaged in space systems for exploration, environmental monitoring, and space operations. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader. This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. The selected candidate will be required to work full-time, on-site at our facility in El Segundo, CA.
Requirements
- High School Diploma, GED or equivalent
- Prior experience providing C-Suite/Executive level administrative support
- Mastery of administrative skills: project management, organization, attention to detail, exceptional and professional communication skills (verbal and written)
- Expert-level technological fluency in Microsoft Office applications (i.e., Outlook, Excel, Word, PowerPoint, Teams, SharePoint) with confidence (and demonstrated ability) to quickly learn and navigate new technology platforms
- Mastery of communication and interpersonal skills: leadership, collaboration, proactive problem-solving, emotional intelligence, judgment, business acumen, and decision making
- Ability to rapidly adapt to changing environments and anticipate executive, team, and organization needs
- Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
- Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
- Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance)
Nice To Haves
- Prior experience as an executive admin or similar role
- Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
- Experience with modern tools for collaboration and office software; basic familiarity with AI tools
- Experience conducting data analysis
- Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
- Experience with customer relations or customer service
- High energy, motivated, and willing to solve problems in ambiguous conditions when needed
Responsibilities
- Serve as the lead executive administrative coordinator for the CSG Front Office: this role is the front-line interface for internal and external connections to the SVP and CSG leadership team and will facilitate a professional and formal representation of our values and brand. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization.
- Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials
- Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making
- Lead special projects, tracks, manages, and develops plans to achieve milestones within schedule
- Establish and maintain administrative organization structure of meeting notes, briefings, white papers, and decisions for the SVP
- Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service
- Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
- Prepare and send correspondence, emails, letters, presentations on behalf of executive(s)
- Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution
- Arranges complex travel coordination, logistics, and expense reporting for leadership
- Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
- Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency
- Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values
Benefits
- Comprehensive health care and wellness plans
- Paid holidays, sick time, and vacation
- Standard and alternate work schedules, including telework options
- 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
- Flexible spending accounts
- Variable pay program for exceptional contributions
- Relocation assistance
- Professional growth and development programs to help advance your career
- Education assistance programs
- An inclusive work environment built on teamwork, flexibility, and respect
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
