Executive Administrative Assistant

Stryker • San Jose, CA

3d • Remote

About The Position

As the Executive Administrative Assistant supporting the Vice President of Commercial Excellence and their Leadership Team, you will serve as a trusted administrative partner, providing proactive, organized, and detail-oriented support that enables effective leadership and business operations. You will manage complex calendars, travel, meetings, departmental budgets, communications, and special projects while exercising independent judgment and handling confidential information with discretion. You will collaborate across teams, anticipate evolving priorities, and help facilitate the planning and execution of key departmental programs and initiatives.

Requirements

• High school diploma or equivalent.
• 5+ years of relevant experience supporting senior leadership in a similar capacity.
• Proficiency with Microsoft Office programs.

Nice To Haves

• Associate or bachelor's degree.

Responsibilities

• Provide proactive, high-quality administrative support to the Vice President of Commercial Excellence and the Leadership Team.
• Manage complex executive calendars, domestic and international travel arrangements, expense reporting, meeting schedules, correspondence, and day-to-day administrative priorities.
• Coordinate leadership and team meetings, teleconferences, webcasts, and other business forums, including scheduling, logistics, agendas, presentations, materials, stakeholder coordination, and follow-up.
• Support departmental budget administration by preparing invoices and expense reports for approval, reviewing and reconciling financial records, tracking expenses, and maintaining budget-related documentation.
• Gather, compile, analyze, and organize departmental metrics, reports, presentations, communications, and other business materials.
• Maintain departmental calendars, distribution lists, shared resources, records, correspondence, and communication channels.
• Build relationships and communicate professionally with senior leaders, employees, cross-functional partners, customers, and external contacts; coordinate requests, resolve administrative issues, and support collaboration.
• Facilitate and support departmental programs, special projects, process improvements, and evolving business initiatives.
• Provide backup administrative support to other executives as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED