Executive Administrative Assistant

LEGOLAND Parks•Winter Haven, FL

8h•Onsite

About The Position

We are seeking a sharp, adaptable Executive Assistant to serve as a trusted partner to our Park President and keep our day-to-day operations running seamlessly. In this role, you’ll master high-level executive support—from complex scheduling and travel to expense management—while driving broader workplace coordination. If you bring exceptional organization, sound judgment, and absolute discretion in a fast-paced environment, we’d love to hear from you. This is a Fully Onsite position based at LEGOLAND Florida.

Requirements

Demonstrated experience in an administrative or executive support role in a fast-paced environment.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Ability to handle confidential information with discretion and professionalism.
Strong organizational, planning, and time management skills with high attention to detail.
Ability to manage multiple priorities, adapt to changing demands, and meet deadlines.
Effective communication skills, both written and verbal.
Strong interpersonal skills with the ability to build relationships across teams.

Nice To Haves

Experience supporting senior leadership and preparing executive-level materials preferred.
Experience supporting office operations, events, or workplace coordination is beneficial.

Responsibilities

Manage complex calendars across multiple time zones, anticipate leadership needs, resolve scheduling conflicts, and handle confidential information with strict discretion.
Oversee seamless domestic and international travel itineraries, along with full meeting logistics, agendas, briefing materials, presentations, and action-item tracking.
Process expenses, purchase orders, and invoices accurately and promptly, ensuring proper approvals and supporting basic budget tracking.
Coordinate daily office operations, vendors, supplies, and meeting spaces to maintain a professional, welcoming environment while driving administrative process improvements.
Partner with HR and IT to support onboarding logistics, team offsites, employee engagement, recognition programs, and charity initiatives.
Serve as a central contact for internal/external stakeholders, collaborate with regional and global EA networks, and provide cross-functional support for special projects and reporting.
Partner with the Chamber of Commerce, local Winter Haven businesses, and Merlin charitable organizations to drive key community and organizational initiatives.