Executive Administrative Assistant

Ericsson•Santa Clara, CA

13d•$95,500 - $124,950•Hybrid

About The Position

Join our Ericsson Enterprise Wireless Solutions team as the Executive Assistant supporting the Head of Product & Engineering for Ericsson Enterprise Wireless Solutions (BEWS). This role requires a proactive and organized professional with strong attention to detail, solid communication skills, and experience managing travel logistics and executive calendars. The ideal candidate works well in a fast-paced environment, handles competing priorities effectively, and manages sensitive information with discretion.

Requirements

At least 7 years of experience providing administrative support to senior and C-level executives.
Strong organizational skills with the ability to manage multiple tasks and competing priorities effectively.
Experience coordinating domestic and international travel arrangements.
Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) –proficiency with CoPilot preferred.
Strong written and verbal communication skills with a professional and service-oriented approach.
Ability to anticipate needs and act proactively with minimal supervision.
Comfortable working in a fast-paced environment where priorities can shift quickly.
High attention to detail in scheduling, documentation, and travel coordination.
Ability to manage tasks across multiple time zones.
Demonstrated integrity and discretion when handling confidential information.
Experience in the technology industry a plus.

Nice To Haves

Proficiency with CoPilot

Responsibilities

Manage and maintain the executive's calendar, ensuring schedules reflect business priorities and upcoming commitments are well-prepared for.
Prepare agendas, manage meeting logistics, take notes, track follow-up action items to ensure productive and efficient meetings.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and necessary travel documentation.
Process and manage travel expenses and reimbursements accurately and in a timely manner.
Serve as a point of contact between the executive and internal/external stakeholders, managing correspondence professionally and ensuring timely responses.
Gather and consolidate information into clear summaries to support the executive's preparation for meetings and decision-making.
Build and maintain productive working relationships with internal teams and external contacts to facilitate smooth communication and collaboration.
Handle sensitive information with discretion and professionalism.
Support special projects and tasks as assigned, demonstrating initiative and the ability to work independently.

Benefits

Subsidized, nationwide PPO medical benefit options including a low-deductible Point of Service Plan and a qualifying High Deductible Health Plan (HDHP), with a generous company-provided HSA contribution.
Subsidized HMO option through Kaiser (for California employees).
Subsidized dental and vision coverage.
401(k) plan with a 4% company match and immediate vesting.
Company-paid employee basic life and AD&D insurance.
Company-paid disability benefits.
15 days of accrued vacation.
Up to 3 personal days per year.
11 annual holidays.
8 hours of volunteer time.
80 hours of sick time annually.
Up to 16 weeks of paid maternity leave.
6 weeks of parental or adoption leave at 100% of pay.
Comprehensive Employee Assistance Program.
Mobile therapy.
Volunteer paid time off.