Executive Administrative Assistant

DaMar Staffing Solutions•Fort Wayne, IN

12d•$60,000 - $75,000

About The Position

DaMar Staffing Solutions is seeking an experienced Executive Administrative Assistant in Fort Wayne, Indiana, to support executive leadership and multiple departments at a growing specialty coffee company. The client, founded in 2006 and based in Northwest Indiana, sources, roasts, and delivers high-quality coffee and serves a growing customer base in a collaborative, team-oriented environment. The role coordinates administrative operations, human resources support, accounting support, and special projects. It helps organize priorities, ensure follow-through on key initiatives, maintain important business records, and enable teams to operate efficiently and effectively.

Requirements

At least 3 years of experience in executive support, administrative support, office administration, or a related role.
Experience supporting senior leadership while managing multiple priorities in a fast-paced environment.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong organizational skills, including the ability to coordinate projects, track details, and follow through on commitments.
Proficiency with Microsoft Office, Google Workspace, Excel, and other business software applications.
Experience supporting payroll, invoicing, employee records, and other administrative business functions.
Strong written and verbal communication skills and the ability to interact professionally across all levels of an organization.
Detail-oriented and resourceful, with the ability to work independently while supporting multiple departments and initiatives.

Nice To Haves

Experience with human resources support, payroll systems, compliance documentation, or regulated business environments.

Responsibilities

Provide direct administrative support to executive leadership, including managing schedules, coordinating meetings, arranging travel, handling communications, and assisting with special projects and day-to-day organizational needs.
Prepare meeting materials, track action items, and assist leadership with follow-up on key initiatives and organizational goals.
Maintain company records, files, business documentation, and organizational systems.
Coordinate internal communications, company meetings, employee events, and other administrative initiatives.
Coordinate projects and provide administrative support across leadership, operations, sales, marketing, and other departments.
Support invoicing, payroll administration, financial record maintenance, and other accounting functions.
Assist with onboarding, employee record maintenance, personnel documentation, and other human resources functions.
Maintain certification records, audit files, and other required business documentation.
Support special projects and process improvement initiatives across the organization.