Executive Administrative Assistant

Housing Authority of Shreveport•Shreveport, LA

11d•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to members of the executive leadership team at the Housing Authority of the City of Shreveport. The role manages executive calendars, schedules meetings and travel, prepares correspondence and reports, tracks deadlines and follow-ups, and coordinates Board of Commissioners meetings. It also maintains confidential files and executive records, processes administrative documents, assists with public records requests and HUD-related documentation, and serves as a professional point of contact for residents, partners, elected officials, HUD representatives, and the public. The role supports agency communications and events in a fast-paced public agency environment. Work is performed primarily in an office setting, with periodic travel to HACS properties and community events. The role requires prolonged computer use, occasional lifting of up to 25 pounds, and some evening hours for board meetings and agency events.

Requirements

Bachelor's degree from an accredited college or university in business administration, public administration, communications, or a related field.
Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent written and verbal communication skills, including strong grammar, editing, and proofreading abilities.
Demonstrated ability to handle confidential and sensitive information with discretion.
Valid Louisiana driver's license and reliable transportation.
Ability to pass a background check and drug screening.
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Sound judgment and ability to work independently with minimal supervision.
Professional, courteous demeanor when working with residents, staff, partners, and officials.
Attention to detail and accuracy in documents, records, and data.
Ability to build effective working relationships across all levels of the organization.

Nice To Haves

Experience in a public housing authority, local government, or nonprofit setting.
Familiarity with HUD programs and regulations.
Two or more years of administrative experience.

Responsibilities

Manage complex executive calendars, schedule meetings, and coordinate travel for the executive team.
Screen calls, emails, and visitors, using sound judgment to prioritize and route inquiries.
Draft, edit, and proofread correspondence, memos, reports, and presentations.
Track deadlines, action items, and follow-ups to keep executive priorities on schedule.
Maintain confidential files and executive records in accordance with HACS policies and public records requirements.
Process invoices, expense reports, purchase requests, and other administrative documents.
Assist with public records requests, HUD-related documentation, and agency reports as directed.
Serve as a professional liaison with residents, community partners, elected officials, HUD representatives, and the public.
Coordinate agency events, community meetings, ribbon cuttings, and groundbreakings.
Support preparation of the annual report, presentations, and executive communications.
Perform other related duties as assigned.