Executive Administrative Assistant of Property Management

Housing Authority of Shreveport • Shreveport, LA

2d

About The Position

The Executive Administrative Assistant of Property Management provides administrative support to the executive team of the Housing Authority of the City of Shreveport’s property management department. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize effectively. The assistant supports the smooth operation of the executive team and the efficient management of properties. Duties may vary as needed.

Requirements

• Successful experience in property management.
• Bachelor’s degree required.
• Knowledge of property management principles and practices.
• Familiarity with relevant property management industry laws and regulations.
• Understanding of administrative procedures and best practices.
• Strong organizational skills and the ability to manage multiple tasks and prioritize effectively.
• Excellent attention to detail in document preparation and data management.
• Advanced proficiency in computer software applications, including Microsoft Office Suite; proficiency in Outlook, Word, and Excel.
• Effective written and verbal communication skills.
• Ability to work independently and proactively solve problems.
• Strong interpersonal skills for interacting with colleagues, clients, and stakeholders.
• Proven record of excellent internal and external customer service.
• Self-motivated, positive attitude, and ability to focus and follow projects through to completion.
• Ability to set priorities and work in a dynamic, fast-paced environment.
• Demonstrates initiative and ability to work with little supervision.
• Professionalism and team orientation.

Responsibilities

• Manage correspondence, including emails, mail, and phone calls, responding or redirecting as necessary.
• Schedule and coordinate appointments, meetings, and conferences for the executive team.
• Draft, edit, and format documents such as memos, letters, reports, and presentations.
• Maintain accurate and up-to-date files and databases.
• Provide general administrative support to the executive team, including calendar management and event organization.
• Serve as a point of contact between the executive team and other departments, clients, vendors, and partners.
• Handle other tasks as needed.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) plan with employee contributions of 6% and employer contributions of 8%
• Paid annual leave
• Paid sick leave
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive