Executive Administrative Assistant

DaMar Staffing Solutions•Fort Wayne, IN

11d

About The Position

DaMar Staffing Solutions is seeking an experienced Executive Administrative Assistant in Fort Wayne, Indiana, to support executive leadership and multiple departments at a growing specialty coffee company. Founded in 2006, the client sources, roasts, and delivers coffee and is based in Northwest Indiana. The organization describes its environment as collaborative, team-oriented, and fast-paced. The role coordinates administrative operations, human resources support, accounting support, and special projects. It helps organize priorities, follow through on initiatives, maintain important business records, and enable teams to operate efficiently. The position provides direct executive support and administrative coordination across leadership, operations, sales, marketing, and other departments.

Requirements

At least 3 years of experience in executive support, administrative support, office administration, or a related role.
Experience supporting senior leadership while managing multiple priorities in a fast-paced environment.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong organizational skills, including the ability to coordinate projects, track details, and follow through on commitments.
Proficiency with Microsoft Office, Google Workspace, Excel, and other business software applications.
Experience supporting payroll, invoicing, employee records, and other administrative business functions.
Strong written and verbal communication skills and ability to interact professionally across all levels of an organization.
Detail-oriented and resourceful, with the ability to work independently while supporting multiple departments and initiatives.

Nice To Haves

Experience with human resources support, payroll systems, compliance documentation, or regulated business environments.

Responsibilities

Manage executive schedules, coordinate meetings, arrange travel, handle communications, and assist with special projects and daily organizational needs.
Prepare meeting materials, track action items, and follow up with leadership on initiatives and organizational goals.
Maintain company records, files, business documentation, and organizational systems.
Coordinate internal communications, company meetings, employee events, and other administrative initiatives.
Coordinate projects and provide administrative support to leadership, operations, sales, marketing, and other departments.
Support invoicing, payroll administration, financial record maintenance, and other accounting functions.
Assist with onboarding, employee record maintenance, personnel documentation, and other human resources functions.
Maintain certification records, audit files, and other required business documentation.
Support special projects and process improvement initiatives.