Executive Administrative Assistant

Textron•New Orleans, LA

3d•Onsite

About The Position

Textron Systems’ New Orleans, Louisiana office is seeking an organized, action-oriented, flexible team player to provide executive support to the Senior Vice President of the Marine Domain and assist the team with a variety of administrative activities. The role requires learning and understanding the business, exercising discretion and sound decision-making, anticipating needs, and helping resolve administrative issues. The assistant works with senior management, cross-organizational colleagues, and internal and external customers, using tact and diplomacy. The position also supports business planning and proposal efforts, coordinates meetings and travel, tracks deadlines and projects, assists with visitor and employee events, and works with facilities to support office needs.

Requirements

High school degree.
At least 5 years of administrative experience.
Exceptional communication and computer skills, including intermediate or higher proficiency with Microsoft PowerPoint, Excel, Word, Outlook, Teams, and other business applications.
Ability to adapt and work in a fast-paced, changing environment with competing and shifting priorities.
Strong planning abilities and capacity to handle complex assignments with attention to detail under minimal supervision.
Strong interpersonal skills.
Comfort learning and applying AI-enabled tools, evaluating AI-generated output with sound judgment, and using AI in line with company policy and ethical standards.

Nice To Haves

Bachelor’s degree in any discipline.
Experience working in the Department of Defense industry.
Prior experience with specific AI tools is not required; curiosity, adaptability, and good judgment are valued.

Responsibilities

Learn and understand the business to exercise discretion and make decisions that help achieve objectives.
Work closely with others to anticipate needs and resolve administrative issues.
Contribute to business objectives and identify opportunities to improve processes and efficiencies.
Interface with senior management, other organizations, and internal and external customers with tact and diplomacy.
Create and modify correspondence, talking points, presentations, spreadsheets, and other business documents for business planning and proposal efforts.
Coordinate the SVP’s calendar, meetings, conferences, and travel; prepare travel itineraries and complete expense reports in Concur.
Schedule, organize, and attend meetings, including arranging conference rooms, documenting notes, and coordinating follow-up actions.
Coordinate deadlines and completion of team reports and projects.
Coordinate VIP visitor and employee engagement events.
Work with the facilities team to ensure building spaces, equipment, and upkeep support business needs.
Perform other duties as assigned by management.