Executive Administrative Assistant

Middlesex County DA's Office • Woburn, MA

22h

About The Position

The Executive Administrative Assistant provides critical administrative support to the District Attorney and interacts with attorneys, law enforcement agencies, court personnel, members of the public, state agencies, and other stakeholders. The role represents the Middlesex District Attorney’s Office professionally in communications with state and local agencies and requires discretion and sound judgment when handling sensitive and confidential information. The successful candidate is self-motivated, comfortable in a fast-paced office, able to multitask and regularly reprioritize, and capable of taking initiative, following direction, and meeting deadlines. Work after hours as needed to accommodate the District Attorney’s schedule.

Requirements

• Bachelor’s degree.
• Strong communication skills.
• Ability to assess and address issues and matters in a timely fashion.
• Ability to multitask, refocus, and reprioritize in a high-volume, fast-paced environment.
• Ability to work independently and as part of a team.
• Excellent organizational and project-completion skills, with strong attention to detail.
• Proven ability to meet deadlines.
• Outstanding interpersonal skills and professional workplace etiquette.
• Strong personal character, integrity, judgment, and maturity in handling sensitive and confidential matters.
• Prior experience working in a professional office environment.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; social media web platforms; and iPhone applications, along with an aptitude for learning new software and systems.

Responsibilities

• Serve as Executive Assistant to the District Attorney and manage executive calendars, including scheduling internal and external meetings with partners and stakeholders such as elected officials, law enforcement agencies, state and county entities, policy stakeholders, and legislators.
• Manage the District Attorney’s correspondence, including email, written correspondence, and documents requiring signature; screen and prioritize incoming communications, phone calls, and visitors, redirecting them as needed.
• Provide general administrative support and help maintain an organized and productive workspace.
• Manage the District Attorney’s professional travel, including conferences and speaking engagements.
• Coordinate communications and general administrative tasks, provide office support, and plan and coordinate activities and programs within the building.
• Compose and prepare correspondence on behalf of the District Attorney.
• Lead special projects requiring analytical, organizational, and technical expertise.
• Handle confidential matters with tact and discretion.
• Work after hours as needed to accommodate the District Attorney’s schedule.

Benefits

• Two weeks of vacation per year, with the ability to carry over up to two weeks each calendar year.
• Sick leave with unlimited accrual at a rate of 4.5 hours per bi-weekly pay period.
• Three personal days per year.
• Healthcare, dental, and vision plans for individuals and families.
• Retirement benefits.
• State pension benefits, vesting at 10 years of service.

What This Job Offers

• Job Type: Full-time