Executive Administrative Assistant

Jack Link's Protein Snacks•Minneapolis, MN

2h•$80,000 - $100,000

About The Position

The Executive Administrative Assistant provides high-level administrative and operational support to the President of North America, serving as a trusted partner to help maximize the President’s effectiveness and keep key priorities moving. The role manages complex calendars and travel, executive expenses, meetings and events, and select administrative activities. The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, able to anticipate needs, independently manage competing priorities, and deliver a high level of service with discretion and sound judgment. The position also handles accounts payable administration and fleet coordination; supports Board of Advisors and executive leadership presentations; coordinates leadership meetings, business reviews, and events; and provides general administrative support for the Minneapolis office. It maintains accurate records and confidential information, identifies opportunities to improve administrative processes, and performs other duties as assigned.

Requirements

Bachelor’s degree preferred; an associate’s degree or equivalent combination of education and experience is acceptable.
5+ years of executive administrative support experience in a large organization.
Event planning and meeting coordination experience.
Experience coordinating complex domestic and international travel.
Experience managing executive calendars and supporting multiple leaders.
Experience processing executive expenses and accounts payable transactions.
Strong organizational and project coordination skills, with the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
High level of accuracy, attention to detail, and follow-through.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
Exceptional organization and time management.
Customer-focused mindset and proactive problem-solving.
Adaptability, flexibility, effective communication, and interpersonal skills.
Collaboration and relationship-building skills.
Financial and administrative accuracy, professionalism, and discretion.

Nice To Haves

Bachelor’s degree.

Responsibilities

Manage senior leader calendars, meetings, travel, including international travel, and day-to-day administrative priorities.
Support the development and coordination of Board of Advisors and executive leadership presentations by compiling content, formatting materials, coordinating inputs, and ensuring decks are accurate, polished, and completed on time.
Coordinate leadership meetings, business reviews, events, and other key activities, including logistics, materials, vendors, and onsite support.
Assist in planning and executing large-scale enterprise events, including charity events.
Prepare and reconcile executive expense reports and process assigned invoices and expenditures.
Provide general administrative support for the Minneapolis office, coordinating office needs, vendors, supplies, meetings, events, and other day-to-day activities.
Anticipate the President’s needs, proactively resolve scheduling and administrative issues, and ensure effective follow-through.
Maintain accurate records and handle confidential and sensitive information with discretion.
Identify opportunities to streamline administrative processes and improve efficiency.
Perform other duties as assigned.