Executive Administrative Assistant

Suja Life • Oceanside, CA

14d • Hybrid

About The Position

The Executive Administrative Assistant is a trusted partner to Suja Life’s Chief Executive Officer and Executive Leadership Team, providing proactive, highly organized, and confidential administrative support. The role helps executive leaders operate effectively by managing their time, priorities, communications, and logistics with precision and discretion. It requires exceptional judgment, anticipation, and professionalism in a fast-paced, highly visible setting.

The role is expected to be on-site approximately two days per week, with additional in-office days as needed. The assistant manages complex calendars and executive meeting logistics, supports CEO and Executive Leadership Team priorities, coordinates travel and executive materials, tracks meeting follow-ups, and supports office and administrative operations. The position also provides day-to-day oversight and support of a direct report.

Requirements

• At least 5 years of experience supporting senior executives in a fast-paced corporate environment.
• Demonstrated success managing complex executive calendars and coordinating high-stakes meetings.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with executive-level polish.
• High proficiency in Microsoft Office and collaboration tools, including Outlook, Teams, PowerPoint, and Excel.
• Ability to work independently, anticipate needs, and adapt in a dynamic environment.
• Sound judgment and discretion when handling sensitive information.
• Ability to take ownership, think ahead, and adapt to shifting priorities and evolving business needs.
• Professionalism and credibility when representing the CEO and Executive Leadership Team.
• Ability to build strong partnerships across the executive team and broader organization.
• Ability to work occasional nights and weekends as needed to support the executive team.
• Ability to sit and work in front of a computer screen for extended periods.
• Ability to occasionally lift equipment weighing up to 20 lbs.

Nice To Haves

• Public company experience.

Responsibilities

• Manage complex, dynamic calendars for the CEO and Executive Leadership Team, balancing internal priorities with external commitments.
• Coordinate leadership team meetings, Board-adjacent sessions, earnings-related activities, and cross-functional reviews.
• Arrange virtual and in-person meeting logistics, including agendas, materials distribution, conference rooms, and follow-up.
• Anticipate scheduling conflicts and recommend solutions that optimize executive effectiveness and decision-making.
• Provide direct administrative support to the CEO with confidentiality, accuracy, and responsiveness.
• Coordinate logistics for Board-related activities, executive offsites, earnings preparation, and other time-sensitive CEO priorities.
• Manage access, requests, and competing priorities as a trusted gatekeeper.
• Support preparation and coordination of executive communications and briefing materials.
• Provide day-to-day administrative support to Executive Leadership Team members.
• Assist with presentations, reports, and executive correspondence.
• Coordinate executive travel arrangements and itineraries as needed.
• Track action items and follow-ups from executive meetings to support accountability and execution.
• Support executive administrative operations, including conference room scheduling, meeting logistics, and executive office coordination.
• Partner with the CAO’s organization on special projects, executive initiatives, and administrative process improvements.
• Maintain organized digital and physical filing systems for executive materials.
• Coordinate executive administrative workflows and promote professionalism and consistency.
• Oversee and support a direct report through task delegation, coaching, and performance feedback.
• Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.
• Maintain professionalism and discretion in interactions with executives, Board members, and external stakeholders.
• Perform similar and incidental duties as required.

Benefits

• Medical, dental, vision, and life insurance.
• Paid parental leave: 12 weeks at 100% pay.
• 401(k) match.
• Paid time off, including vacation, sick days, and holidays.
• Juice benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed