Executive & Administrative Assistant

ARTS AND BUSINESS COUNCIL OF GREATE•Nashville, TN

10d•$45,000 - $47,500•Hybrid

About The Position

The Executive and Administrative Assistant provides cross-functional support to the Executive Director and the Arts + Business Council of Greater Nashville, helping advance organizational priorities, programs, events, and projects. Working directly with the Executive Director, this hands-on role is suited to an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities. Initially, the role will provide coverage for Volunteer Lawyers and Professionals for the Arts (VLPA) during an employee’s parental leave. This includes case intake and processing, volunteer coordination, communications, and related program responsibilities. The Assistant will also support the Executive Director and staff across programs, events, development, communications, administration, and special projects. This is an early-career position with meaningful responsibility and the opportunity to contribute across the organization. The position operates in a collaborative, hybrid nonprofit environment and involves regular interaction with staff, board members, volunteers, artists, creative professionals, businesses, community partners, donors, and members of the public. Occasional work outside regular business hours may be required to support programs, meetings, and special events. Some local travel within the Greater Nashville area may also be required. Flexible work-from-home options are available.

Requirements

High school diploma or equivalent.
Strong organizational and time-management skills, with excellent attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple assignments, priorities, and deadlines.
Resourceful, proactive approach to problem-solving and follow-through.
Ability to work independently while communicating effectively with the Executive Director.
Professional, dependable, and responsive; comfortable handling confidential information.
Proficiency with Microsoft Office and/or Google Workspace, and ability to learn new technology and systems quickly.

Nice To Haves

Associate or bachelor’s degree.
At least 1–3 years of experience in administrative support, nonprofit or program work, customer service, or a related area.
Previous experience working in a nonprofit, arts, education, or community-based organization.
Familiarity with CRM, donor management, registration, and/or project-management systems.
Passion for arts and culture, the creative workforce, and/or economic and community development.

Responsibilities

Provide administrative and project support to the Executive Director and across the organization, coordinating priorities, deadlines, and assignments.
Assist with scheduling meetings, preparing materials, organizing information, capturing action items, and following up on commitments and next steps.
Coordinate communication among staff, volunteers, partners, and other stakeholders.
Conduct research, gather information, and prepare summaries or materials to support organizational projects and decisions.
Maintain organized electronic files, documents, calendars, and physical records.
Assist with incoming telephone calls, general email inquiries, correspondence, mail, and other communications, routing questions as appropriate.
Support data entry and maintenance of organizational databases, contact lists, and records.
Identify practical ways to improve processes, workflows, and systems.
Assist with special projects and other administrative duties as assigned.
Provide day-to-day administrative and program support for VLPA, including reviewing and processing intake forms and client screenings, maintaining case records, and coordinating volunteer communications, scheduling, onboarding, and follow-up.
Support volunteer recruitment, engagement, and recognition.
Coordinate monthly and quarterly Legal Clinics.
Provide administrative and logistical support for programs, events, workshops, trainings, and community initiatives, including participant registration, scheduling, communications, materials, supplies, surveys, data collection, and follow-up.
Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
Provide on-site administrative and logistical support as needed.
Assist with development activities, including donor, member, sponsor, and partner records; acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports.
Provide administrative assistance to operations and finance as assigned.
Assist with communications, including newsletters, announcements, program communications, website updates, event calendars, and other communications activities.
Support board and committee administration, including coordination, meeting materials, records, and follow-up.
Perform other duties as assigned in support of the Arts + Business Council’s mission.