Executive Administrative Assistant (Onsite)

RTX • Winston-Salem, NC

1d • $60,000 - $114,000 • Onsite

About The Position

RTX, a global leader in aerospace and defense, is seeking a highly motivated and detail-oriented Executive Administrative Assistant to join the Commercial Seating & Furniture team within Collins Aerospace. This role will provide comprehensive executive administrative support to the Vice President & General Manager of Commercial Seating & Furniture. The position is based onsite in Winston-Salem, North Carolina, and requires an individual who thrives in a fast-paced environment. The role involves supporting senior leadership, coordinating meetings and events, managing documentation, and assisting with cross-departmental initiatives.

Requirements

• AA/AS degree or equivalent (or other 2-year post high school training) with a minimum of 8 years relevant experience.
• Prior relevant experience in an executive administrative support role.
• Prior experience with booking (domestic and international) to support travel management and expense reporting.
• Proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote, etc.) and a willingness to adapt to new technologies.
• Familiarity with digital collaboration tools and virtual conferencing platforms (e.g., SharePoint, Zoom, Microsoft Teams).
• U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Nice To Haves

• Comprehensive knowledge of the Corporate Leadership team’s members and locations.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and work independently.
• Proven experience handling confidential and sensitive information with discretion.
• Self-motivated with solid time management skills and a proactive approach to learning and development.
• Strong communication and interpersonal skills, with the ability to build and maintain a robust support network to achieve deliverables.
• Strong work ethic, discretion, and a polished demeanor when interacting with internal and external stakeholders.
• Prior experience with Concur to support travel management and expense reporting.
• Strong time management and ability to handle competing priorities, with proactive approach to continually changing business duties in an extremely timely matter.

Responsibilities

• Provide executive administrative support to 3 leaders including calendar management, meeting coordination, and resolution of scheduling conflicts.
• Arrange and manage executive travel logistics, ensuring timely and accurate expense reporting.
• Serve as the primary point of contact for respective senior leadership teams, streamlining communication and addressing inquiries.
• Provide targeted logistical and administrative support to sub-functions.
• Organize and attend executive staff meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring timely resolution of commitments.
• Plan and support organizational events, such as council meetings and department-wide all-hands meetings.
• Coordinate offsite meetings for leadership teams, ensuring seamless execution.
• Maintain accurate organizational charts, contact lists, and records for the leadership team and their delegates.
• Prepare and maintain Excel spreadsheets and PowerPoint presentations as needed for leadership meetings.
• Maintain department SharePoint, working with team members to ensure data is kept up-to-date.
• Assist with cross-departmental initiatives, projects, and communications to foster collaboration and teamwork.
• Establish and maintain a strong network of support to facilitate the accomplishment of deliverables.
• Guide and support the campus administrative team of three (3) assistants.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree