Onsite Administrative Assistant

Associa•Everglades City, FL

18h•Onsite

About The Position

Associa is seeking a dedicated Onsite Administrative Assistant to provide essential administrative support to our property management team on a part-time schedule. This role is crucial for the efficient operations of our beautiful community located in Naples, FL. The Administrative Assistant will be the heart of our property management operations, making a significant impact through various support functions.

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
Professional customer service and communication skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines.
Able to interpret verbal and/or written instructions at a proficient level.
High School Diploma or GED Required
At least one year of directly related or closely related experience

Responsibilities

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.