Executive Administrative Assistant

RTX•Andover, MA

1d•$58,400 - $111,000•Onsite

About The Position

Raytheon is seeking a highly motivated and experienced Executive Administrative Assistant to provide executive support to the Senior Vice President, Global Patriot. The role involves managing complex schedules and calendars, coordinating across a global organization, preparing materials, arranging travel, organizing meetings and events, processing expenses, maintaining team documentation, and handling other administrative tasks. The successful candidate will be self-directed, detail-oriented, technically capable, highly organized, and an excellent written and verbal communicator. The role requires professionalism, discretion, and the ability to maintain confidentiality while managing competing priorities in a fast-paced environment. The position is onsite in Andover, Massachusetts. Minimal travel may be required to support staff meetings outside Tewksbury, Massachusetts.

Requirements

Typically requires an AA/AS degree or other two-year post-high-school training and at least 6 years of relevant experience.
Must be authorized to work in the United States without sponsorship now or in the future.
Must be a U.S. citizen and able to obtain and maintain a U.S. government-issued security clearance.

Nice To Haves

Bachelor's degree.
Experience with Microsoft Office, including email and calendar management, Word, Excel, and PowerPoint.
Experience booking travel and processing expense reports.
Experience as an executive assistant or senior administrative assistant.

Responsibilities

Manage complex executive calendars and schedules, proactively resolving conflicts and adjusting plans based on organizational priorities.
Manage executive email and alert the executive to priority actions.
Coordinate meetings across organizational stakeholders and build collaborative relationships with administrative staff across the enterprise and portfolio.
Prepare agendas, briefings, correspondence, PowerPoint presentations, and spreadsheets.
Order supplies and meals for staff meetings, All Hands meetings, and other events as needed.
Arrange domestic and international business travel, including air, hotel, and transportation; ensure required documents and processes are completed in advance.
Process expense reports and invoices in accordance with company policies and procedures.
Schedule and coordinate logistics for virtual and in-person meetings and team events, including agendas, guest speakers, conference rooms, virtual recording and breakout rooms, catering, and digital technology support.
Support information flow and distribution to the department through email, meetings, and team events.
Schedule and attend staff and All Hands meetings; record and distribute notes, capture action items, complete assigned tasks, and handle routine communications.
Support other meetings by capturing notes as needed.
Maintain accurate and organized team documentation, including email distribution lists, shared files, Teams channels, organizational charts, and websites.
Collaborate closely with other administrative assistants and provide administrative, clerical, and ad hoc support as assigned.
Create staff meeting agendas, track action items, and coordinate Teams folders.
Manage time and competing priorities effectively while maintaining attention to detail and responsiveness to customer needs.
Work proactively as a flexible, results-oriented team member and independently with minimal supervision.
Use strong written and verbal communication skills and balance multiple tasks and deadlines to meet organizational goals.