Executive Administrative Assistant

Griswold Home Care for Oahu•Honolulu, HI

3d•Onsite

About The Position

This is a full-time, on-site role for an Executive Administrative Assistant with Royal State Group located in Honolulu, HI. The Executive Administrative Assistant will be responsible for performing various administrative and HR assistance tasks for the Group's leadership team and small office, which includes but is not limited to coordinating meetings, taking meeting minutes, managing emails and phone calls with proper etiquette, maintaining confidentiality, providing clear and effective communication within the office and with external parties, planning and hosting events, creating and sending out announcements and invitations, managing office supplies and equipment, supporting the President/CEO and other officers, directors and managers with varying tasks, and managing clerical responsibilities such as scanning, printing, collating, filing, scheduling, and document management.

Requirements

Experience performing office, clerical, and administrative duties to assist executive management and small office team
Excellent interpersonal skills and ability to work well with all levels of internal staff, management, and board members, as well as outside clients and vendors
Excellent communication skills and phone etiquette
Strong computer and research skills, with proficiency in office software, equipment, and technology
Organizational and multitasking abilities
Ability to maintain confidentiality and handle sensitive information
Dependable; must be able to work in the office M-F 8am-5pm
Takes initiative, remains flexible, and open to constructive feedback

Nice To Haves

Experience with human resources administration
Experience in the home care or healthcare industry back office operations is a plus
Bachelor's degree in Business Administration, Office Management, Human Resources, or related field preferred or a minimum of three (3) years experience as an (Executive) Administrative Assistant taking minutes for board of directors' meetings

Responsibilities

Coordinating meetings
Taking meeting minutes
Managing emails and phone calls with proper etiquette
Maintaining confidentiality
Providing clear and effective communication within the office and with external parties
Planning and hosting events
Creating and sending out announcements and invitations
Managing office supplies and equipment
Supporting the President/CEO and other officers, directors and managers with varying tasks
Managing clerical responsibilities such as scanning, printing, collating, filing, scheduling, and document management