Executive Administrative Assistant

Strategic HR Client • Cincinnati, OH

13h • Onsite

About The Position

EAP, Inc. is seeking a full-time, on-site Executive Administrative Assistant to serve as the operational backbone of the leadership team. This role involves managing schedules, communications, and day-to-day office functions to ensure smooth business operations. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment where they can anticipate needs. EAP, Inc. is a dynamic, close-knit team of fewer than 30 people.

Requirements

• 3+ years of experience in an executive assistant, administrative assistant, or office manager role.
• Exceptional written and verbal communication skills.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Demonstrated ability to manage multiple priorities and deadlines with poise and accuracy.
• High level of discretion when handling sensitive and confidential information.
• Strong interpersonal skills and ability to build trust with executives, staff, and external stakeholders.

Nice To Haves

• Experience supporting C-suite executives in a small or growing company.
• Familiarity with project management tools (Asana, Monday.com, Notion, or similar).
• Experience with basic bookkeeping or expense management tools (QuickBooks, Expensify, FreshBooks, or similar).
• Familiarity with accounts payable/receivable processes and basic financial recordkeeping.
• Associates or bachelor’s degree in business administration or a related field.

Responsibilities

• Provide high-level administrative support to the CEO and senior leadership team, including calendar management, travel coordination, and meeting preparation.
• Serve as the primary point of contact for internal and external communications on behalf of executives; draft, proofread, and distribute correspondence and reports.
• Plan and coordinate company meetings, board meetings, and off-site events; including logistics, agendas, materials, and follow-up action items.
• Manage and maintain confidential files, records, contracts, and company documents with a high degree of discretion.
• Support HR administration tasks including onboarding coordination, maintaining employee records, and scheduling interviews.
• Oversee office operations including vendor relationships, supply ordering, and facility needs.
• Track expenses, process invoices, and assist with budget reporting as needed.
• Assist in accounts payable and accounts receivable, including processing vendor payments, issuing client invoices, and following up on outstanding balances.
• Handle special projects and research assignments with minimal direction, delivering timely and thorough results.
• Serve as a cultural ambassador, fostering a welcoming, well-organized, and positive office environment.

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Retirement savings plan with company contribution
• Professional development and training opportunities
• Flexible work arrangements considered after onboarding period
• Close-knit, collaborative team culture where your contributions are seen and valued

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree