Executive Administrative Assistant

Johnson & Johnson•Brunswick, OH

About The Position

The Executive Administrative Assistant provides comprehensive executive, administrative, and operational support to senior MedTech Supply Chain leadership. Reporting to the Vice President, MedTech Supply Chain, this role coordinates across senior leaders, executive assistants, functional teams, business partners, and external stakeholders. The position manages complex executive schedules, leadership meetings and business events, travel and onsite logistics, executive communications, and administrative workflows. It calls for sound judgment and discretion when managing competing priorities, sensitive information, deadlines, and matters requiring senior leadership attention. The assistant anticipates needs, identifies and resolves scheduling and logistical challenges, maintains stakeholder relationships, and helps ensure leadership priorities and commitments are executed efficiently. Responsibilities also include coordinating procurement documentation and approvals, supporting leadership review cycles and special projects, tracking requests and deadlines, and collaborating with administrative colleagues across the organization.

Requirements

Associate’s degree required.
At least 8 years of administrative or similar experience, including significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
Experience providing administrative or executive support in a complex corporate environment.
Experience managing complex executive calendars and coordinating meetings involving multiple senior stakeholders.
Strong organizational, prioritization, and follow-through capabilities.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and adjust quickly to changing business needs.
Strong attention to detail and discretion when handling sensitive information.
Ability to work effectively with senior executives, business leaders, administrative colleagues, external partners, and cross-functional teams.
Strong proficiency with Microsoft 365 applications and standard corporate productivity tools.

Nice To Haves

Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Execution Focus
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Problem Solving
Professional Ethics
Travel Planning
Typing

Responsibilities

Manage complex and frequently changing executive calendars, coordinating meetings across functions, locations, and time zones while accounting for travel and business priorities.
Assess scheduling conflicts, identify alternatives, and coordinate recurring and long-range executive meetings, including annual business-cycle planning.
Partner with other executive assistants to align schedules across leadership teams.
Coordinate executive leadership meetings, organizational events, team gatherings, site visits, and special business sessions, including dates, participation, venues, attendance, agendas, and logistics.
Manage changes to meeting arrangements and coordinate executive participation in global meetings across time zones.
Serve as an administrative point of contact between senior leadership and internal and external stakeholders; facilitate communications and follow-up.
Prepare and coordinate leadership communications and supporting materials, and ensure stakeholders receive information about decisions, changes, deadlines, and required actions.
Coordinate administrative activities supporting executive and organizational priorities; track requests, documentation, approvals, deadlines, and matters requiring leadership attention.
Facilitate information flow between executive leadership and business teams and support special projects and cross-functional initiatives.
Coordinate procurement-related activities involving Statements of Work, vendor processes, purchase-order requests, and leadership approvals; monitor requests and communicate progress.
Coordinate leadership and organizational processes, including scheduling, document collection, communications, deadlines, and preparation of materials for reviews and executive discussions.
Handle sensitive organizational and employee information with confidentiality and discretion.
Support executive travel, site visits, and off-site activities by coordinating logistics and communicating requirements; adjust plans as travel and scheduling needs change.
Build working relationships with executive assistants and administrative colleagues and coordinate activities spanning multiple leadership organizations.
Promote clear communication, consistency, and timely follow-through across administrative partnerships.

Benefits

Company consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
Eligibility to participate in the Company’s long-term incentive program.
Vacation: 120 hours per calendar year, subject to policy and date of hire.
Sick time: 40 hours per calendar year, with different amounts for employees residing in Colorado or Washington, subject to policy and date of hire.
Holiday pay, including floating holidays: 13 days per calendar year, subject to policy and date of hire.
Work, Personal and Family Time: up to 40 hours per calendar year, subject to policy and date of hire.
Parental Leave: 480 hours within one year of the birth, adoption, or foster care of a child, subject to policy and date of hire.
Bereavement Leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year, subject to policy and date of hire.
Caregiver Leave: 80 hours in a 52-week rolling period, subject to policy and date of hire.
Volunteer Leave: 32 hours per calendar year, subject to policy and date of hire.
Military Spouse Time-Off: 80 hours per calendar year, subject to policy and date of hire.