Executive Administrative Assistant

JPMorgan Chase & Co.•New York, NY

9d•$37 - $63•Onsite

About The Position

The Executive Administrative Assistant supports the Corporate Sector team in a fast-paced organization, providing professional, detail-oriented administrative support and interacting with executive-level internal clients across lines of business. The role requires representing the manager or group with professional courtesy and sound judgment, delivering high-quality work, and adapting procedures and processes to the department’s activities and goals. The position is five days a week in the office, Monday through Friday, and does not support hybrid work.

Requirements

At least five years of administrative experience.
Advanced organizational ability.
Discretion and good judgment in confidential situations, with proven experience interacting with senior management.
Strong interpersonal, written, and oral communication skills.
Strong proficiency in Microsoft Office.
Excellent telephone etiquette and ability to manage competing priorities, including calendar management.

Nice To Haves

Experience supporting a Managing Director or equivalent level, or above.
A college degree.

Responsibilities

Maintain complex and detailed calendars.
Screen incoming calls, assess priority, and exercise caution when sharing information.
Coordinate logistics for internal and external meetings.
Arrange and coordinate domestic and international travel.
Organize internal and external events, including catering and transportation.
Process invoices and team members’ travel and expense claims in accordance with policies and guidelines.
Assist with staff onboarding and offboarding, including equipment setup and system access requests.
Prepare high-quality emails and messages for people at all levels of the organization.
Maintain department documents, including current organizational charts and executive biographies.
Handle regular activities independently and provide advance notice of issues or delays.
Edit spreadsheets and presentations, including printing and binding materials for client meetings.

Benefits

Competitive total rewards package, including base salary determined by role, experience, skill set, and location.
Eligible roles may receive commission-based pay and/or discretionary incentive compensation in cash and/or forfeitable equity.
Comprehensive health care coverage.
On-site health and wellness centers.
Retirement savings plan.
Backup childcare.
Tuition reimbursement.
Mental health support.
Financial coaching.
Additional benefits and programs based on eligibility.