Executive Administrative Assistant

Sundance Property Management LLC•Blue Ash, OH

12d•$50,000 - $55,000•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative and organizational support to the Chief Operating Officer, Director of Operations, and to the President. This role helps coordinate priorities, communication, meetings, projects, and day-to-day administrative needs across the organization. The ideal candidate is highly organized, dependable, professional, and comfortable managing multiple priorities while handling confidential information with discretion.

Requirements

High School Diploma or equivalent required
Two or more years of administrative, executive support, project coordination, or related professional experience preferred.
Strong organizational and time-management skills with excellent attention to detail.
Ability to manage multiple priorities and complete assignments within established deadlines.
Strong written and verbal communication skills.
Ability to draft and edit professional correspondence and communicate effectively with leadership, employees, vendors, and business partners.
Sound judgment and the ability to maintain confidential and sensitive information.
Strong follow-through and the ability to work independently while also collaborating with others.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Ability to adapt quickly as priorities and business needs change.
Employees in this role are required to use their personal mobile device for approved business purposes, including email, phone calls, text messaging, and company applications.

Nice To Haves

Associate Degree preferred.

Responsibilities

Provide high-level administrative and organizational support to the COO, Director of Operations, and President.
Assist with calendar management, scheduling, meeting coordination, reminders, and executive priorities.
Draft, edit, and prepare emails, correspondence, memos, presentations, reports, and other communications.
Organize and maintain confidential company records, files, and executive materials.
Help track deadlines, commitments, follow-up items, and ongoing priorities.
Provide general administrative support as executive and business needs arise.
Coordinate meetings, conference calls, leadership discussions, and organization-wide meetings as needed.
Prepare agendas, meeting materials, presentations, and supporting documentation.
Take meeting notes and track action items and follow-up responsibilities when requested.
Serve as a point of coordination between executive leadership, corporate departments, regional teams, vendors, and other business partners.
Assist with incoming communications and help direct questions or requests to the appropriate individuals.
Maintain professional and confidential communication at all times.
Coordinate and assist with special projects and initiatives directed by the COO or President.
Prepare reports, spreadsheets, summaries, and other materials to support leadership and departmental needs.
Help organize project timelines, responsibilities, and follow-up items to keep initiatives moving forward.
Support cross-functional coordination between departments and company leadership.
Assist with company events, employee meetings, recognition programs, and other corporate initiatives.
Help coordinate office-related needs, supplies, mail, shipping, and other administrative functions as necessary.
Identify opportunities to improve organization, communication, and administrative processes.
Perform other duties as assigned.