Executive Administrative Assistant

Redhorse Corporation•Washington, DC

20d•$80,000 - $85,000

About The Position

Redhorse transforms the way government uses data and technology. To support this mission, we are seeking an experienced and proactive Executive Administrative Assistant to support the Office of the Under Secretary for Science and Innovation at the Department of Energy (DOE). In this role, you will deliver high-level, specialized administrative and operational support to senior executive leadership. You will play a crucial part in facilitating the day-to-day operations of an office at the forefront of national scientific advancement and energy innovation, handling non-routine, complex coordination with discretion, precision, and tact.

Requirements

Bachelor’s Degree (Business Administration, Management, or related field preferred). Four (4) years of additional work-related experience may be substituted for a Bachelor’s Degree.
12+ years of professional, work-related administrative support experience. A Master’s Degree may substitute for two (2) years of experience.
Advanced proficiency in Microsoft Office Suite, with specialized expertise in Outlook and PowerPoint.
Demonstrated superior written and verbal communication skills, including professional correspondence and briefing preparation.
Proven track record of independently prioritizing tasks, managing shifting deadlines, and exercising discretion and tact in an executive environment.

Nice To Haves

Prior experience providing administrative support within the Department of Energy (DOE) or other federal executive agency headquarters.
Familiarity with federal travel regulations (e.g., Concur/E2 Solutions) for complex domestic and international itineraries.
Experience handling sensitive or classified information within a government environment.
Background in developing executive-level SOPs, workflows, and process documentation.

Responsibilities

Manage complex executive Outlook calendars, coordinate conference rooms, schedule high-level briefings, and oversee audiovisual/video teleconference setup.
Attend strategic meetings, capture detailed notes, monitor and manage executive email correspondence, and prepare professional briefing materials and presentations.
Coordinate comprehensive administrative workflows, including domestic and international executive travel logistics, timekeeping, and functional unit budget tracking.
Perform project management duties, assist in office relocation and event planning, and determine methods of data collection and analysis for assigned special projects.
Support the drafting and refinement of standard operating procedures (SOPs), onboarding documentation, and administrative process guides.
Maintain organized digital and physical filing systems, ensuring compliance with federal recordkeeping standards and data privacy requirements.
Exercise professional judgment and initiative to resolve non-routine administrative challenges with minimal direction.