Executive Administrative Assistant II
About The Position
Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel. Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff. Arranges travel and accommodations for executives along with processing expense reports. Schedules and attends meetings on behalf of executives. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Performs other related duties as assigned.
Requirements
- High school diploma required
- At least four years of related experience as an executive assistant required
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and at times stressful environment
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
- Able to maintain sensitive and confidential information
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
Nice To Haves
- Associates Degree in business or higher preferred
Responsibilities
- Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel
- Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff
- Arranges travel and accommodations for executives along with processing expense reports
- Schedules and attends meetings on behalf of executives
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
- Performs additional duties as assigned by executives
- Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
- Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
- Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements
- Conducts research and information gathering on behalf of the executive and prepares summaries and reports
- Develops positive and strategic relationships at all levels of the organization
- Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
- Performs other related duties as assigned
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
