Executive Administrative Assistant II

AM General LLC•South Bend, IN

3d•Onsite

About The Position

AM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us. We R.I.D.E. with Sgt. Smith! We are Responsive, We have Integrity, We are Dynamic, We exhibit Excellence.

Requirements

High school diploma required
At least four years of related experience as an executive assistant required
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Able to maintain sensitive and confidential information
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Nice To Haves

Associates Degree in business or higher preferred

Responsibilities

Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel
Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff
Arranges travel and accommodations for executives along with processing expense reports
Schedules and attends meetings on behalf of executives.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
Performs additional duties as assigned by executives
Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements
Conducts research and information gathering on behalf of the executive and prepares summaries and reports
Develops positive and strategic relationships at all levels of the organization
Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
Performs other related duties as assigned