Executive Administrative Assistant, Global HR

The TJX Companies, Inc.•Framingham, MA

1d•$30 - $42•Hybrid

About The Position

Support top executives and grow your career at a Fortune 100 company. We are seeking a highly organized, proactive Executive Administrative Assistant to support two Assistant Vice Presidents within our Global Talent teams. This role offers a unique opportunity to partner closely with senior leaders, providing advanced administrative and operational support in a fast-paced, highly collaborative environment. The ideal candidate brings a strong understanding of corporate policies and procedures, exercises sound judgment, and consistently anticipates needs with a high degree of professionalism, discretion, and confidentiality. Key responsibilities include managing complex calendars, coordinating strategic initiatives, and ensuring seamless office and team operations, including planning offsites and leadership summits. This hybrid role, based in Framingham, MA, requires alignment with in-office team days and regular interaction with internal and external stakeholders, where strong communication skills, tact, and diplomacy are essential. This is a great opportunity to be part of an inclusive, high-performing team that supports our TJX family of brands—TJ Maxx, Marshalls, HomeGoods, Homesense, and Sierra—as well as our Corporate Headquarters and Buying Offices.

Requirements

5+ years of executive administrative experience supporting senior leaders in a fast-paced corporate environment (HR or Talent experience a plus)
Proven expertise managing complex, high-volume calendars across multiple time zones, with strong prioritization and decision-making skills
Demonstrated experience coordinating domestic and international travel, meetings, and expense management
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Exceptional written and verbal communication skills, with the ability to engage professionally at all levels of the organization
Strong relationship-building skills and the ability to collaborate across teams, including senior leaders and administrative peers
Highly organized with exceptional attention to detail; able to manage multiple priorities and adapt in a dynamic environment
Sound judgment and ability to maintain strict confidentiality with sensitive information
Proactive, resourceful, and solutions-oriented, with the ability to work independently
Experience supporting budgets, tracking expenses, and partnering with Finance is a plus
Familiarity with organizational change and the ability to operate effectively in evolving environments
Experience working across global teams and within a matrixed organization

Nice To Haves

HR or Talent experience

Responsibilities

Manage complex, dynamic calendars for senior leaders, ensuring alignment, prioritization, and efficiency
Serve as a trusted point of contact, handling sensitive and confidential information with discretion and professionalism
Coordinate domestic and international travel, including detailed itineraries and expense processing
Plan, coordinate, and execute meetings and events (e.g., leadership meetings, offsites, all-hands, training sessions), including logistics, materials, and follow-up
Partner with HR and Talent teams to support program execution, initiatives, and key processes, ensuring timely and consistent delivery
Communicate critical updates across teams and departments to drive alignment and informed decision-making
Build strong cross-functional relationships and engage appropriate stakeholders to resolve issues effectively
Prepare, manage, and distribute reports, presentations, documents, and spreadsheets with a high degree of accuracy
Maintain organized filing systems, records, and collaboration tools (e.g., SharePoint, Teams)
Leverage systems such as Workday and ServiceNow to support reporting, processes, and team operations
Analyze and improve administrative and operational processes, recommending and implementing enhancements
Oversee administrative projects, departmental budgets, payroll/timekeeping, and ongoing operation
Support department initiatives including team-building, employee engagement efforts, and events
Act as a collaborative partner to the administrative team, providing backup support and coordination across peers
Perform additional duties and special projects to support leadership and business priorities