HR Administrative Assistant

Aston Carter•Medley, FL

1d•$22 - $24•Onsite

About The Position

The HR Administrative Assistant (Payroll & HR Administrator) supports the Human Resources department by managing payroll processes and assisting with day-to-day HR operations. This role ensures accurate and timely payroll processing, maintains complete and compliant employee records, supports onboarding and benefits administration, and delivers professional and confidential employee service in a fast-paced environment. The position is ideal for a detail-oriented, organized HR professional who is eager to learn, grow, and balance payroll accuracy, compliance, and HR administrative support.

Requirements

2–5 years of experience in payroll and/or human resources.
Basic human resources knowledge with hands-on experience supporting HR functions such as onboarding, employee documentation, and records management.
Working knowledge of payroll processes, wage and hour laws, timekeeping rules, and payroll compliance requirements.
Experience with payroll processing and auditing timecards, PTO, sick time, overtime, and payroll adjustments.
Fully bilingual in English and Spanish, with excellent verbal and written communication skills in both languages.
Strong attention to detail, organization, and accuracy in all HR and payroll tasks.
Ability to handle sensitive and confidential information with professionalism and discretion.
Strong interpersonal and customer service skills when supporting employees and internal stakeholders.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice To Haves

Experience with payroll and HRIS systems such as Workday, Paylocity, ADP, or similar platforms is a plus.
Experience providing administrative and clerical support in a human resources setting.
Interest in learning and growing as an entry-level to mid-level HR professional within an organization.
Ability to collaborate effectively with a small HR team to support a larger employee population.
Demonstrated ability to identify process improvement opportunities and contribute to implementing solutions.

Responsibilities

Process biweekly payroll accurately and on time for hourly and salaried employees.
Audit electronic timecards, schedules, PTO, sick time, overtime, and payroll adjustments to ensure accuracy and proper approvals.
Ensure compliance with federal, state, and local wage and hour regulations in all payroll activities.
Research and resolve payroll discrepancies, timesheet issues, and employee payroll inquiries in a timely and professional manner.
Process retroactive payments, corrections, deductions, and other payroll adjustments as needed.
Review payroll data, including hours worked, PTO, commissions, bonuses, deductions, and retroactive items, and collaborate with supervisors to validate hours and resolve issues.
Prepare payroll reports and provide payroll-related reporting support to the Accounting department and management as requested.
Maintain accurate payroll records and support payroll reporting for internal and external audits.
Reconcile benefit carrier invoices against employee payroll deductions and investigate and resolve any discrepancies.
Support the HR department with daily administrative functions and employee support activities.
Assist with onboarding processes, including new hire documentation, orientation, and employee file creation and maintenance.
Prepare and process employment-related documents such as status changes and terminations.
Maintain accurate, organized, and confidential employee records in compliance with company policies and legal requirements.
Support I-9 completion, E-Verify, employment verification requests, and other employment-related compliance requirements.
Assist with benefits administration, including open enrollment and employee benefit changes.
Respond to employee questions regarding HR and payroll matters and escalate issues when appropriate.
Assist with internal HR communications and employee engagement initiatives.
Identify opportunities to improve HR and payroll processes and support the implementation of solutions.
Perform additional HR and payroll duties and responsibilities as assigned based on business needs.