HR Administrative Assistant

CARBON-MONROE-PIKE•Stroudsburg, PA

1d•Hybrid

About The Position

This position requires performance of a variety of Human Resources, secretarial, and administrative duties. This position includes scheduling meetings and appointments, facilitating meetings, creating purchase orders, inventory management, recruitment, interviewing, new hire orientation, filing, laserfiche, general correspondence, information tracking and general office duties. This position is also assists in event planning, quality assurance analysis and development of HR policies and procedures.

Requirements

Excellent computer skills, including Word, Excel and Outlook in a Microsoft Windows environment.
Effective oral and written communication skills.
Excellent interpersonal skills.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Must be able to identify and resolve problems in a timely manner.
Must be able to gather and analyze information skillfully.

Responsibilities

Reviews applications
Contacts applicants and performs phone screening
Schedules interviews for applicants and corresponding supervisory staff.
Organizes documentation for interview panel and applicant(s)
Participates in interviews
Analyzes interview process and makes recommendations along with interview panel
Creates and assembles “New Hire Packet” and mails completed packet to selected candidate.
Schedules all “New Hire” agency appointments for new employee.
Creates and maintains employee personnel file
Maintenance of all other human resources filing (paper files or laserfiche).
Conducts Human Resources Orientation - reviewing all necessary information with new employee.
Collects and tracks information from employees and files documentation appropriately.
Creates and distributes various agency announcements (monthly newsletters, anniversary and birthday listings, safety tip, etc.)
Participates in or attends various HR related meetings
Maintains various HR related databases. Runs reports as needed. Analyzes data as needed and reports findings/suggestions to HR Director.
Assists with routine HR communications
Provides back up for all HR functions
Attends job fairs and/or events on behalf of the agency.
Develops and amends purchase order policy and procedures
Prepares purchase orders for routine Administrative/HR needs as well as agency office supplies.
Responsible for office supply inventory.
Ensures purchase orders are created as per the Purchase Order policy.
Reviews purchase orders for accuracy and processes/completes purchase with vendor.
Maintains purchase order inventory/items list. Creates new items when necessary.
Responsible for receiving procedure of office supply items.
Creates and runs reports as needed.
Provides training to staff on purchase order process.
Schedules Advisory Board meetings. Creates and distributes information to board members and administrator which includes appointments, agendas, minutes and other information. Arranges yearly Advisory Board Dinner event; including event location, reservations, meal selection, and presentation.
Joinder board Secretary backup – Attend meetings when necessary. Prepare minutes for distribution to attendees. Contact attendees for agenda items; prepare agenda.
Safety Committee Chairperson – Schedules meetings. Creates and distributes agendas, minutes and other safety related information to committee. Reviews incident reports. Follows up on agenda items.
Wellness Committee Lead - Schedules meetings. Creates and distributes agendas, minutes and other safety related information to committee. Follows up on agenda items.
Participates in or attends other administrative/staff meetings as needed.
Receptionist for administration office. Meet and greet visitors as needed.
Ensures that all outgoing mail has correct postage. Sorts incoming mail for administration office and routes mail to other departments when necessary. Participates in mail pick up schedule with other office locations. Ensures that postage machine has newest updates and sufficient currency.
Building maintenance – Report problems to Monroe landlord, schedule handy man for repairs, schedule carpet cleaning when necessary. Maintain Cleaning company contracts for all office locations.
Copier maintenance – Report problems to vendor and arrange technician visits when appropriate.
Handles varied administrative details as directed and maintains cooperative working relationships with other offices, agencies, providers, and governmental bodies.
Performs related work as required.