Executive Administrative and Governance Coordinator

Movement For Black Lives

8d•$88,000 - $103,000•Remote

About The Position

The Executive Assistant/Governance Coordinator provides administrative support of a substantial and confidential nature to the Co-Executive Directors, anticipating their needs and proactively solving problems as well as support to the M4BL Board of Directors. The Governance Coordinator will work closely with the Strategy Table coordinator to ensure effective and seamless support of M4BL governance. Most of the work requires a high degree of autonomy, without prescribed procedures, and with delegated authority to exercise discretion and judgment especially in communication with stakeholders. Many competing objectives, priorities and demands are typical of this role.

Requirements

Bachelor's degree and seven years of relevant experience or combination of education and relevant experience
Demonstrated extensive high-level administrative experience supporting executive level individuals
Commitment to advancing racial justice and liberation for Black communities.
Demonstrated alignment with the values and principles of the Movement for Black Lives, including abolition, anti-capitalism, and radical Black Queer Feminisms.
Deep commitment to the organization's mission, vision, and values, including a passion for social change and community empowerment.
Integrity and ethical conduct in all aspects of leadership and decision-making.
Excellent verbal and written communication skills to articulate the organization's mission, engage stakeholders, and build relationships.
Strong interpersonal skills to collaborate with diverse individuals and teams
A work ethic with a ‘no problem is too big, no question is too small’ attitude
The ability to thrive in a collaborative, dynamic, fast-paced work environment where priorities are often evolving to adapt to the movement’s needs and emergent opportunities
Resilience to overcome challenges and setbacks while maintaining focus on long-term goals and objectives.
A team player with high attention to detail and who can drive impact at the operational and tactical levels
Unimpeachable ethical standards, confidentiality, and personal integrity, always demonstrating self-awareness, dependability and a commitment to upholding team morale and organizational culture
Strong analytical and problem-solving skills, with the ability to identify challenges, develop solutions, and implement effective strategies
Ability to work with multiple Movement and political actors
Contextual understanding of executive's role within governance, resource strategy and movement building ecosystems
Demonstrated ability to handle sensitive issues and maintain confidentiality

Nice To Haves

Candidates who advance may be invited to share a writing sample.
We encourage applications from people whose experience has been shaped by movement work, community organizing, and other non-traditional paths.

Responsibilities

Coordinate the Co-Executive Director's activities, including the management of complex calendars, travel arrangements and associated logistics, independently committing the executive's time to those requesting access based on an in-depth understanding of their priorities and needs and their role within the values and priorities of M4BL
Independently prioritize, plan, coordinate and oversee logistics for meetings and conferences with individuals and entities internal and external to M4BL for the Co-Executive Director and for the Board of Directors
Prepare, compile, and disseminate all Board meeting documents, committee meeting documents and keep impeccable minutes of the governing bodies per regulations
Employ exemplary organizational and planning skills by organizing and managing logistics associated with Board Committee meetings, Executive Committee meetings, Finance Committee meetings, staff/board retreats and other internal meetings/events/retreats
Compose correspondence; develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes
Manage multiple projects; anticipate and track critical dates, expenses, events and logistical needs for the Board and the Co-EDs
Organize and maintain filing systems and ensuring all pertinent information and supporting materials are retained in accordance with the highest governance standard
Assist in documentation of purchases with M4BL credit card and submitting receipts for reimbursement