Temporary Executive Administrative Coordinator

University of California, Irvine•Irvine, CA

1d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Strong organizational and multitasking abilities with the ability to manage competing priorities in a fast-paced office environment.
Excellent written and verbal communication skills with a professional and customer-service oriented demeanor.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and calendar management tools.
Ability to maintain confidentiality, exercise sound judgment, and work effectively with leadership, staff, and visitors.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Prior administrative or executive support experience in a professional office environment.
Experience supporting multiple leaders or managing complex calendars and meeting coordination.
Event coordination or office operations experience.
Experience working in higher education, healthcare, or a large organizational setting.

Responsibilities

Greet and assist front office visitors, answer inquiries, and provide professional administrative support to staff and leadership.
Manage complex calendaring and scheduling for multiple executives, including meeting coordination and logistical support.
Assist with department events by supporting planning, communications, materials preparation, and on-site coordination.
Maintain office operations by ordering and organizing office supplies, monitoring inventory, and supporting general administrative tasks.