Executive Administrative Coordinator
Breakforth Solutions Inc•Washington, DC
•Onsite
About The Position
BreakForth Solutions is seeking an Executive Administrative Coordinator to support our client organization’s senior leadership and organizational operations within a federal customer environment. The candidate will provide executive administrative, coordination, and operational support functions to assist leadership and staff in fulfilling mission requirements. This role requires a highly organized and detail-oriented professional capable of managing calendars, coordinating travel and meetings, supporting organizational communications, processing administrative actions, and maintaining office operations in a fast-paced federal environment.
Requirements
- Minimum Education: High School Diploma or GED required.
- Minimum Experience: 5 years of relevant executive administrative or office support experience in a professional environment.
- Ability to work on-site for 5 days within the Washington, DC metropolitan area as required
- Experience with calendar management, meeting coordination, travel coordination, and administrative operations.
- Experience processing administrative documentation, office correspondence, or organizational reports.
- Experience with travel systems, transit benefit programs, or administrative procurement processes.
- Experience coordinating meetings and organizational events.
- Experience reviewing and editing administrative or organizational documents.
- Experience working in fast-paced executive or front office environments.
- Strong organizational and time management skills.
- Strong attention to detail and ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
- Experience maintaining electronic filing and records management systems.
- Ability to work independently and exercise sound judgment in handling sensitive information.
- Ability to obtain a favorable Public Trust investigation and obtain an elevated security clearance later if required
Nice To Haves
- Associate’s or Bachelor’s degree in Business Administration, Public Administration, Communications, Management, or related field preferred.
- Experience supporting senior leadership or executive-level personnel preferred.
- Experience with the Department of Justice.
- Experience supporting federal government organizations or federal executives.
- Experience with WebTA, ECATS and E2 Travel.
Responsibilities
- Work on-site five days a week at the client site in the Washington, DC metropolitan area.
- Provide executive administrative support to senior leadership and organizational staff.
- Maintain daily calendars and coordinate schedules, meetings, appointments, and organizational activities.
- Coordinate meeting logistics, including scheduling rooms, arranging equipment, and supporting meeting setup requirements.
- Arrange official travel, transportation, lodging, itineraries, and related coordination for leadership and organizational personnel.
- Prepare and process travel-related documentation, reimbursements, transit benefits, and administrative forms.
- Assist with purchase orders, office supply requests, and coordination of administrative procurement activities.
- Review and edit organizational documents, correspondence, memoranda, reports, and briefing materials for formatting, grammar, and accuracy.
- Monitor incoming emails, correspondence, and office communications and distribute appropriately.
- Maintain recurring administrative reports, records, office files, and tracking systems.
- Maintain electronic and paper filing systems in accordance with organizational practices.
- Support records management and archiving activities.
- Answer phones, greet visitors, and provide front office support for internal and external stakeholders.
- Coordinate and communicate with leadership staff, administrative personnel, vendors, and external partners as needed.
- Perform research, data gathering, and administrative tracking activities.
- Prepare reports, summaries, spreadsheets, and other administrative documentation.
- Maintain office supply inventory and coordinate equipment/service support requests.
- Support short-notice administrative and operational tasks in support of leadership priorities.
Benefits
- 100% paid medical benefits for the employee
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
