Staffing and Administrative Coordinator

Wesley Willows•Rockford, IL

7d•$18 - $23•Onsite

About The Position

Exceptional senior living starts with extraordinary people. At Wesley Willows, your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service. Apply today and receive a response within 48 hours!

Requirements

High school diploma or equivalent required
Current Illinois CNA certification (required)
One to two years of healthcare or long-term care scheduling experience (required)
Experience with scheduling software and Microsoft Office Suite (required)
Strong communication, organization, customer service, and multitasking skills

Nice To Haves

associate degree or higher preferred

Responsibilities

Manage daily, weekly, and monthly nursing staff schedules to maintain appropriate staffing coverage
Coordinate shift changes, vacation requests, call-offs, agency staffing, and on-call scheduling support
Maintain attendance records, review timecards, process payroll, and manage agency invoices
Prepare daily nursing assignments and maintain accurate staff contact information
Assist with onboarding, PBJ reporting, supply ordering, phones, and other administrative support tasks
Support nursing leadership in maintaining compliance, efficient operations, and quality resident care
Provide CNA floor coverage as needed
Regularly participate in on-call coverage outside scheduled hours to support a 24-hour response to staffing and scheduling issues

Benefits

Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing
Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
403(b) Retirement Plan with Employer Match
Life/AD&D Insurance
Short- & Long-Term Disability
Accident, Critical Illness, and Hospital Indemnity Insurance
Mail Order Pharmacy
Telemedicine
Wellness Programs
Employee Assistance Program