Staffing Coordinator

Allina Health System • Coon Rapids, MN

4d • Hybrid

About The Position

The Staffing Coordinator plays a crucial role in ensuring that staff is fully supported. By coordinating staff assignments in alignment with patient care needs, you help maintain the continuity and quality of care across departments. With a strong understanding of staffing and scheduling guidelines—including union contracts, organizational policies, and timekeeping procedures—you provide accurate and timely scheduling support. You also assist with timecard management, ensuring compliance and consistency in payroll and attendance records. This is a hybrid position, and candidates must be within commuting distance to Mercy Hospital. The role is 0.5 FTE (40-hours per 2-week pay period) and involves a combination of 8 and 12-hour day shifts (3:00am - 11:30am shifts and 4:00 am - 4:30 pm shifts) and a combination of 8 and 12-hour evening shifts (11:00am - 11:30pm shifts and 4:00 pm - 12:30 am shifts). There is also every other weekend work with 8 and 12-hour shifts, and on-call may be required.

Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• High school diploma or GED preferred
• 0 to 2 years of basic Computer skills, including the knowledge and ability to use Windows, Word and Excel

Nice To Haves

• Post secondary education
• 0 to 2 years of experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task

Responsibilities

• Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.
• Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
• Requests daily per diem agency staff as needed.
• Documents staff assignments and codes schedules to ensure timecard accuracy.
• Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
• Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
• Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
• Uses bargaining unit contracts to understand how they affect the staffing process and policies.
• Forecasts staffing needs using applicable technology.
• Reports staffing status to house supervisors, and department leaders.
• Uses basic computer skills for data entry.
• Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications.
• Orients new staff and others to the role or tasks if needed.
• Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
• Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Well-being dollars
• Dedicated well-being navigators
• Programs, activities, articles, videos, personal coaching and tools to support well-being journey
• Employee resources groups (ERGs)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED