Executive Admin Assistant

Cook Systems • Washington, DC

2d • Onsite

About The Position

The Executive Administrative Assistant provides crucial executive-level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. This role requires strong judgment, initiative, and flexibility to manage a wide range of activities and situations, ensuring proactive support for the CEO, CLT, and external constituents in a fast-paced environment.

Requirements

• High school diploma or G.E.D.
• Minimum of 10+ years of executive administrative support experience, with at least five years at the CEO/President/C-suite level.
• Advanced technical aptitude with tools such as VPN, Zoom, Microsoft 365, and DocuSign.
• Strong attention to detail and organizational skills.
• Exceptional grammar, writing, and communication skills.
• Effective team player with a strong commitment to confidentiality and the ability to work in a fast-paced environment.

Nice To Haves

• Bachelor's degree in Business or a related field.
• Experience in a healthcare environment.
• Knowledge of government programs such as TRICARE, VA, or Military Health System.
• Experience serving in the U.S. Military.
• Prior experience working in a high-profile setting.

Responsibilities

• Provide executive administrative support to the CEO and CLT members.
• Manage complex Outlook calendars and coordinate meetings, travel arrangements, and itineraries.
• Handle a variety of projects simultaneously, ensuring timely completion.
• Maintain confidentiality and professionalism in handling sensitive information.
• Offer project management, administrative, and organizational support to the office.
• Collaborate with the Assistant to the President and CEO and other team members as needed.
• Support event planning including Board of Trustees meetings and activities.
• Resolve technical issues related to VPN, Zoom, Microsoft 365, and DocuSign.
• Proof, edit, and compose documents with exceptional grammar and communication skills.

Benefits

• Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included.
• Protect what matters most with life, critical illness, and accident insurance through Unum
• Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia
• Our Health Gap Insurance through Sun Life helps cover unexpected costs
• Build your future with our 401(k) plan through The Standard. You’re eligible after just six months

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED