Executive Admin Assistant

Sun Life•Montreal, QC

1d•$54,000 - $89,000•Hybrid

About The Position

This is a 14 months contract opportunity. The incumbent will be responsible for providing efficient and high-quality administrative support to the VP of Business Development and, to a lesser extent, support for any in-person meetings. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

Requirements

Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and French-speaking colleagues or internal partners across Canada and worldwide.
A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
Excellent verbal and written communication skills, in French and English
Excellent organizational and time management skills
Demonstrates accuracy and thoroughness
Proficiency in Microsoft Office Suite
Ability to perform with professionalism
Strong interpersonal skills, ability to work in a team environment as well as independently
Able to be proactive and take initiative
Able to handle and maintain confidential company information
Able to make professional decisions.

Responsibilities

Manages all aspects of the VP’s calendar to ensure meetings are prioritised with internal and external clients/business partners as appropriate
Manages all travel arrangements
Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
Monitors VP’s emails and manages those that request time for meetings.
Proactively anticipates the needs of the VP in a dynamic and fast paced environment
Assists in the preparation (including reviewing French version) and distribution of internal and external communications
Assists other leaders with administrative support as needed
May support events and perform other administrative duties as required