Executive Admin

Integrity • Scottsdale, AZ

15h • Onsite

About The Position

The Executive Admin/Relationship Manager includes assisting the executives with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant.

Requirements

• Intermediate to advanced Word and Outlook skills
• High degree of confidentiality
• 5+ years of relevant work experience
• Strong verbal and writing skills
• Strong interpersonal and team-oriented skills; good relationship builder
• Positive attitude, professional, self-motivated; “can-do” approach to assignments
• Ability to thrive in a very fast-paced, demanding environment
• Ability to jump right in and start making a contribution while learning along the way

Nice To Haves

• Passion for adding value

Responsibilities

• Proactive calendaring within multiple time zones
• Heavy travel arrangements and confirming itineraries for multiple parties
• Assisting / drafting reports, agendas and/or memos
• Document formatting, editing and/or proof reading
• Digital recordkeeping and file organization
• Receipt/reimbursement management
• Catering arrangements and conference room preparation and cleanup
• Visitor management
• Event coordination as required
• Call screening
• Any other duties as needed

Benefits

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• PTO
• FSA/HSA
• Life Insurance
• Short-Term and Long-Term Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed