Executive Assistant & Office Admin

Maven Recruiting Group • Palo Alto, CA

1d • Onsite

About The Position

A well-funded, early-stage startup is developing advanced technology to drive innovation in a highly technical and research-intensive space. The team is composed of experienced scientists and engineers working on complex, next-generation solutions with real-world impact. This is not a lifestyle role. It’s high-intensity, high-ownership, and mission-driven. The company is in a critical build phase, with significant milestones ahead as they work toward bringing their product to market. Job Title: Executive Assistant to CEO & Office Admin Location: Palo Alto, CA (Onsite) Compensation: $120K - $150K base Industry: Technology / Startup About the Role: This is a true right-hand position to the CEO & Founder - blending classic Executive Assistant responsibilities with hands-on office and operational ownership. You’ll be stepping into a fast-moving, ambiguous environment where your scope will evolve alongside the company. When things are running smoothly, you’ll be the force behind it.

Requirements

• A strong, career EA who has supported a CEO or founder in a startup environment
• Direct, clear communicator who can work seamlessly with highly technical personalities
• Office management experience, ideally with exposure to compliance or regulated environments
• Someone fast, responsive, and comfortable operating with urgency and limited structure
• Thick-skinned, adaptable, and energized by intensity - not overwhelmed by it

Responsibilities

• High-touch executive support to the CEO (calendar, priorities, logistics, evolving inbox support)
• Acting as a central administrative hub for the company
• Office management for a growing, in-person team
• Supporting lab-related operational needs (light compliance coordination, facilities upkeep, vendor management)
• Ad hoc projects across operations, hiring coordination, and internal processes

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1-10 employees