Events & Sponsorship Manager

CULTURAL EXPERIENCES ABROAD LLC•Phoenix, AZ

11d•Onsite

About The Position

As the Events & Sponsorship Manager, you’ll be responsible for planning, coordinating, and executing all internal and external organization events and major conferences, as well as overseeing event sponsorships and organization-wide memberships. This role works closely with Marketing, Institutional Relations, Academic Affairs, and Executive leadership to plan and implement our annual conference and event strategy, as well as the biannual kick-off events for Institutional Relations. In this role, you’ll be responsible for all aspects of event strategy, planning, and execution. Some evening, weekend, and holiday work will be required.

Requirements

5+ years of event planning experience.
Experience collaborating with multiple stakeholders, including senior management.
Ability to successfully manage multiple projects simultaneously and work under tight deadlines.
Event project management experience.
The ability to create and deliver an annual organization-wide event strategy.
The ability to work well independently and proactively to complete projects and be able to delegate tasks effectively to team members.
Strong verbal and written communication skills.
High level of attention to detail.
Strong administrative, organizational, and time management skills.
Experience with event related systems, including CVENT and Eventbrite.
Strong interpersonal and customer service skills.

Nice To Haves

Experience with HubSpot, Salesforce, Canvas, Google, and Microsoft Office suite, including Teams.
Experience coordinating photography and videography content for events, website, social media platforms, and other channels.
Experience working in higher education or a related field.
Experience living, working, or studying abroad.

Responsibilities

Collaborate on conference and event strategy with Director of Channel Marketing and Enablement, the Conference Committee, and other key external relations focused staff across the organization.
Collaborate with stakeholders to define event objectives, target audiences, and themes.
Plan and execute major conference events and organization-wide events.
Oversee all aspects of conference and event logistics, including venue selection, catering, attendance, and technology needs.
Create event and conference related promotional content and communications.
Manage conference and event budget and advise other budget managers on conference and event cost allocation recommendations.
Track expenses and manage vendor contracts in adherence with budgets.
Ensure appropriate communication with all stakeholders, internal and external, on all aspects of conference and event planning.
Coordinate event staffing, including vendors, contractors, and on-site personnel.
Manage conference and event calendars.
Provide information and training materials to staff attending conferences and events.
Ensure seamless execution of events, troubleshooting any issues that may arise.
Keep up-to-date on international education and higher education field conferences and events, as well as best practices in event planning and execution.
Collaborate with Marketing staff to create conference and event campaigns and materials.
Coordinate videography and photography content for events, including, event websites, content for social channels, and other materials.