Events Specialist

Radiance Technologies•Huntsville, AL

About The Position

Radiance Technologies is seeking a detail-oriented and experienced Events Specialist to primarily lead the planning and execution of internal employee engagement and morale events throughout the year. Reporting to the Director of Strategic Branding & Communications, this role takes point on the Annual Business Meeting and Independence Bowl, owns the monthly calendar of employee morale and engagement events, and drives initiatives that connect both on-site and off-site employees. Additionally, this role partners with our customer engagement POC and mission personnel during senior customer and community leader visits. The ideal candidate has a sharp eye for the small details that make events successful, enjoys collaborating across teams, and has a passion for delivering memorable experiences for our workforce, partners, and customers.

Requirements

3-5 years of experience in event planning, corporate events, hospitality, or a related field, with demonstrated ownership of large-scale events
Proven track record managing large-scale event budgets, vendors, and complex logistics from concept through execution
Exceptional organizational skills with the ability to manage a high volume of concurrent events and deadlines without missing details
Strong written and verbal communication skills; comfortable drafting employee-facing communications and working with leadership
Experience managing hotel room blocks, group contracts, and attendee travel logistics
Self-starter mindset with creativity and initiative to design programming that meaningfully connects employees
Willingness to travel and work occasional evenings and weekends during peak event periods
Exceptional attention to detail and strong organizational skills with the ability to manage multiple events and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite; experience with event planning platforms (e.g. Whova) is a plus
Willingness to travel and work occasional evenings and weekends during peak event times
Bachelor’s degree in marketing, hospitality, communications, business, or a related field, or equivalent professional experience
U.S. citizenship and ability to obtain a security clearance

Nice To Haves

Proficiency in Microsoft Office Suite and event registration platforms, specifically Whova
Formal training and/or experience in protocol planning and coordination. This includes dignitary/liaison, etiquette and precedence, and stakeholder communication
Experience coordinating with community organizations

Responsibilities

Own the full calendar of internal employee events (approximately one large and one small event per month), including holiday celebrations, employee appreciation, and family-friendly events
Working alongside the Director of Strategic Branding and Communications, lead end-to-end planning and execution of the Annual Business Meeting (900+ attendees), including, but not limited to, venue coordination, agenda support, vendor management, hotel room blocks, attendee registration, communications, on-site coordination, and post-event reporting
Lead planning and execution of Radiance-specific events and activities for the Radiance Technologies Independence Bowl, including ticket allocation and distribution, catering, branded materials, and week-of logistics. Partner with the Independence Bowl Foundation in Shreveport, LA to execute
Develop and execute creative initiatives to connect employees across on-site and off-site locations to strengthen morale and culture
Manage event budgets, including forecasting, tracking spend, processing invoices, and reconciling actuals against plans
Direct on-site coordination for all events, including setup, vendor management, run-of-show execution, and real-time problem solving
Own pre- and post-event communications, invitations, registration platforms, reminders, day-of messaging, surveys, and recap reporting
Manage attendance tracking, dietary and accommodation needs, and similar details across all events
Track event ROI and employee feedback to continuously improve programming year over year