Events Specialist

McDermott Will & Emery•San Francisco, CA

6d•Hybrid

About The Position

McDermott Will & Schulte is a leading global law firm seeking an Events Specialist to oversee the planning and execution of small to mid-size firm-wide client events and support larger, more complex programs. This role manages the full event lifecycle, from venue sourcing and budget development to onsite coordination, ensuring each event delivers a high-quality experience. The Events Specialist also provides administrative and logistical support to the team, working under minimal supervision and relying on experience, judgment, and organizational skills to accomplish goals. The firm celebrates excellence, collaboration, and community, and is recognized as a top workplace by various publications. They prioritize an inclusive culture, value diverse perspectives, and support employee well-being through a comprehensive benefits program and competitive compensation.

Requirements

Bachelor’s degree
At least three (3) years of prior event planning experience
Proven ability to plan and execute high-end events
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Strong written and verbal communication and interpersonal skills
Strong organizational and multitasking skills
Ability to work independently and under own direction and initiative
Ability to travel and oversee events operations as needed
This role requires non-local event travel 1-2 times per month and local (in-office or local restaurant) event travel 2-3 times per month.

Responsibilities

Plan and coordinate small to mid-size firm-wide events, including receptions, dinners, and short-format programs hosted in offices, external venues, and hotels.
Manage all event logistics, including venue sourcing, budget creation and oversight, vendor coordination, food and beverage selections, audiovisual needs, and creative/branding requirements.
Travel onsite for day-of execution as needed.
Ensure all events are delivered at the highest standard and provide an exceptional experience for both internal and external stakeholders throughout the planning process and onsite.
Track event expenses and ensure all events remain within established financial guidelines.
Lead event planning calls with internal teams, serving as the project manager to keep stakeholders aligned and on schedule.
Prepare post-event analysis and reports, including attendance metrics, feedback, and recommendations for improvement.
Interface with senior executives and VIP attendees, providing excellent customer service and professional representation of the firm.
Research and recommend event themes, venues, formats, and specifications, including the development of detailed event budgets.
Proactively identify and solve problems independently, communicating recommendations to Partners and internal stakeholders.
Assist Event Managers with large-scale or complex events, as well as administrative and operational tasks for the broader team.
Demonstrate enthusiasm for a dynamic, fast-paced environment and contribute to a team culture that strives for continuous improvement.