Events & Social Media Coordinator

arrivia. Go far in the travel industry. • Tucson, AZ

5d • Onsite

About The Position

The Events & Social Media Coordinator brings travel events to life and promotes them through engaging content. Events are the primary focus, including a large annual travel show, smaller supplier presentations, and online webinars. The coordinator plans and supports free, consumer-facing events that connect travel suppliers and travelers, managing logistics, onsite execution, and follow-up. The role also supports social media and marketing communications, with the balance of work shifting according to the seasonal event calendar. It includes content and communications across LinkedIn, Facebook, Instagram, YouTube, email, and other channels.

This is an onsite position based in Tucson, Arizona, with local travel for events in Tucson, Green Valley, Oro Valley, and occasionally the Phoenix area. The role requires occasional availability outside standard business hours and the ability to lift, carry, or move event materials weighing up to 30 pounds, with or without reasonable accommodation.

arrivia powers travel loyalty and rewards programs for leading brands, connecting travelers with experiences through technology, supplier relationships, and service. Bon Voyage Travel is part of the arrivia family of brands and offers vacation experiences including cruises, resorts, and tour packages. The company describes its core values as curiosity and continuous learning, honest communication, ownership and impact, and connection and inclusion.

Requirements

• Event coordination experience gained through work, internships, campus organizations, hospitality, or community activities.
• Strong organization and follow-through, with the ability to manage several moving pieces.
• Clear, professional communication with suppliers, vendors, customers, and colleagues.
• A dependable, hands-on approach to planning and onsite event work.
• Some familiarity with marketing and social media content creation or publishing.
• Attention to detail and confidence proofreading customer-facing materials.
• Comfort learning new event, webinar, and marketing tools.
• Reliable transportation for events in Tucson, Green Valley, Oro Valley, and occasionally the Phoenix area.
• Availability to occasionally work outside standard business hours for events.
• Ability to lift, carry, or move event materials weighing up to 30 pounds, with or without reasonable accommodation.

Nice To Haves

• Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field preferred; an equivalent combination of education and experience will be considered.
• Broader marketing experience is a plus.

Responsibilities

• Maintain event calendars, timelines, checklists, and communications to keep preparations on track.
• Coordinate with travel suppliers, venues, and vendors to confirm schedules, materials, and event requirements.
• Handle onsite event setup, registration, signage, materials, attendee assistance, and breakdown.
• Organize supplier webinars and smaller presentations, including scheduling, promotion, and participant communications.
• Help prepare invitations, reminders, and promotional content for free events.
• Create, schedule, and publish event, destination, and brand content across social media channels.
• Coordinate creative assets and approvals, and help prepare email, website, and print materials.
• Track attendance, expenses, and engagement, and manage post-event communications and next steps.
• Proofread materials, verify details, and manage competing deadlines while maintaining accuracy.

What This Job Offers

• Job Type: Full-time