Events Operation Coordinator

Young Center of Excellence•Layton, UT

About The Position

The Young Automotive Group is hiring an Events Operations Coordinator to support the operations of its events and venues business. This role keeps proposals moving, systems connected, and venue calendars accurate, enabling the sales and events teams to focus on delivering events. The coordinator works closely with the Events Team and may step in to sell events and conduct venue tours as needed. The position manages sales and booking operations from proposals through close, maintains CRM systems and venue schedules, coordinates communications with vendors, and supports reporting. It also involves troubleshooting workflows and creating repeatable processes through SOPs, templates, and checklists. Flexible availability is required, including some evenings and weekends based on the event calendar.

Requirements

At least 2 years of experience in sales operations, business operations, event coordination, or a related role.
Hands-on CRM experience, including system administration, integrations, and troubleshooting.
Strong technical aptitude and ability to learn new platforms quickly.
Experience building proposals, quotes, or invoices with a high standard of accuracy.
Strong organization and ability to manage multiple venues and bookings at different stages.
Clear, professional communication with clients, vendors, and internal teams.
Comfort participating in sales conversations and giving venue tours.
Proficiency with Microsoft Office or Google Workspace.
Flexible availability, including some evenings and weekends based on the event calendar.
Valid driver's license and clean driving record.

Responsibilities

Build and send proposals, quotes, contracts, and invoices; track approvals, signatures, and payments through to close.
Maintain accurate sales pipeline records, keep stages current, and schedule follow-ups.
Manage CRM systems, including integrations between platforms, to ensure data flows correctly.
Troubleshoot system and workflow issues, identify gaps, and improve how tools work together.
Maintain master calendars for each venue, prevent double-bookings, and keep availability accurate across systems.
Manage venue schedules, including holds, confirmations, changes, and cancellations.
Sell events and conduct venue tours as needed, including covering for the sales team.
Coordinate details, timelines, and requirements between events management and vendors.
Build and maintain SOPs, templates, and checklists to make processes repeatable.
Support reporting on bookings, pipeline activity, and revenue.