Events Manager, Jarvis College of Computing & Digital Media (On-site)

DePaul University•Chicago, IL

13h•$50,174 - $53,820•Onsite

About The Position

The Jarvis College of Computing and Digital Media Events Manager reports to the Assistant Dean of Budget Administration and manages all events for the college. The Events Manager plans and executes logistics for meetings, summer programs and events hosted by the college, which includes contract negotiation, vendor coordination, promotion and marketing of events. Administratively this position manages the CDM Tour program for Cinespace, supervises student workers, and provides support for student organizations. This position works closely with CDM faculty and staff to support all events.

Requirements

Bachelors degree required.
A minimum of 2 years relevant experience required.
Ability to coordinate the work of others.
Ability to train others.
Budget management skills.
Excellent verbal and written communication skills.
Presentation skills.
Customer service skills.
Interpersonal skills.
Ability to work independently and part of a team.
Decision-making skills.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
Proficiency with computers required.

Nice To Haves

Degree in public relations, marketing, advertising, management or a related field preferred.
Experience and success working in events management preferred.
Proficiency with Canva or other Design software preferred.
Knowledge of Microsoft Office preferred.

Responsibilities

Responsible for full-spectrum of event planning and execution, including facility selection and room reservations, menu planning, transportation arrangements, and RSVPs for internal and external facing events.
Negotiates necessary contracts with facilities, catering, and any outside vendors.
Manages catering and events budget.
Maintains and updates centralized CDM calendar to include all faculty, staff, and student events hosted by CDM.
Ensures promotion of events through CDM and DePaul University websites and Eventbrite.
Manages promotional item requests for the college including negotiating with vendors.
Provides assistance to faculty advisors and student leaders of CDM-based Student Organizations in budget management and coordinating logistics for events and meetings.
Creates and maintains a list of active student groups, including faculty advisor and executive board members.
Updates promotional materials regarding involvement in student organizations, including website and print.
Responsible for full slate of summer high school programming.
Manages all CDM Summer Programming including application, acceptance, scholarship, and registration processes.
Develops summer promotions in coordination with the school Directors, including print materials and website.
Manages communications to applicants and family members before, after, and during the event, and manages catering for the all summer events.
Represents CDM on Campus Commencement Coordinators Committee.
Coordinates volunteer participation from CDM staff members for all required activities prior to and during the ceremony.