Events Manager

Disability Management Employer Coalition Inc • Remote - United States, US,

14h • $77,000 - $87,000 • Remote

About The Position

This position is responsible for contributing to the successful planning, implementation, and growth of DMEC’s in-person conferences and regional events. This role requires confidently driving accountability across teams, including proactively following up on deliverables, addressing delays directly, and ensuring timelines are maintained in a fast-paced environment.

Requirements

• Must be self-motivated and results oriented, and a team player.
• Must have strong interpersonal skills and work well within a fast-paced, deadline-driven environment.
• Must have demonstrated problem-solving skills and the ability to work very effectively within and across departments.
• Must have strong project management skills – ability to juggle multiple projects simultaneously, assimilate feedback from multiple stakeholders, and adhere to tight deadlines.
• Must have excellent communication and written skills.
• Must be an ambitous, life-long learner who strives for continuous improvement and advancement.
• Bachelor’s degree preferred (or equivalent combination of education and experience).
• CMP required
• Minimum of five years in the meeting planning industry required
• Experienced and comfortable with IT programs used to manage events; Cadmium & ON24 preferred
• Database experience in Salesforce/AMS, such as Nimble AMS or similar program preferred
• Experience managing speakers, exhibitors, and sponsors throughout conference planning process

Nice To Haves

• Cadmium & ON24 preferred
• Database experience in Salesforce/AMS, such as Nimble AMS or similar program preferred

Responsibilities

• Leads the development and management of project plans and deadlines related to all aspects of DMEC conferences and events ensuring that all necessary information is communicated with and completed by staff, volunteers, third-party vendors, and other constituents.
• Assists in the creation and management of the annual DMEC conferences budget, including researching and gathering information to assist in the creation of the budget and monthly expense scheduling and monitoring.
• Works closely with DMEC staff, vendors, and volunteers to develop and implement successful conferences and events.
• Assists the Director of Membership, Business Development and Events in all aspects of conference management, logistics, and execution.
• Coordinates the management of all venue sourcing, special events, overnight accommodation, room blocks, reservations, meals, and special requests for staff, speakers, VIPs, etc. for all DMEC events.
• Assists the Director of Membership, Business Development and Events in the identification of third-party vendors (hotels, restaurants, AV contractors, security services, exhibit services, graphic designers, entertainment, transportation companies, and other vendors) for DMEC events.
• Leads the full speaker management lifecycle, including Call for Presentations, selection coordination, communication, content collection, scheduling, and onsite execution.
• Works closely with the Education team to oversee the CEU applications, approvals, and management processes for DMEC conferences.
• Works closely with and supports the Business Development Manager to oversee the exhibitor and sponsor management process for DMEC conferences.
• Develops and manages the Cadmium program as it relates to mobile app and website development, exhibitors, sponsors, speakers and evaluations.
• Works closely with and supports the DMEC marketing team to develop conference branding and graphic design needs for DMEC conferences.
• Works closely with and supports the DMEC membership department with the management of the Ambassador Program to include management of the conference first-time attendee program.
• Leads and manages the conference audio visual process to include solicitation, program development, management prior to the conference and staff liaison prior to and onsite at the conference for AV company for all speakers, exhibitors, and sponsors.
• Assists the Business Development Manager with the management of the conference trade show process to include solicitation of a general services contractor, trade-show development, management prior to the conference and staff liaison prior to and onsite at the conference for the GSC, staff, hotel, exhibitors, and sponsors.
• Assists with the management of onsite conference activities, including room sets, AV set-up, exhibit hall, and registration set-up/tear down, etc.
• Manages the planning and oversight of DMEC conference recordings.
• Leads the development of conference related reports for the senior leadership team, national board, and/or national partners.
• Other duties as assigned.

Benefits

• 40 hours of paid sick leave per calendar year, unless a greater amount is required under state of local law
• 4.62 vacation hours accrued per pay period (3 weeks per year)
• 40 hours of bereavement leave
• 401K retirement plan with 100% company match up to 4% of salary
• Flexible spending accounts
• Eight (8) holidays, plus your birthday (floating holiday); in addition, the DMEC office is closed for two days following each in-person conference (2 conferences per year), and Christmas Eve through New Year’s Day each year (employees will be paid for any workdays that fall during that period)
• Fully paid health, dental, vision, group life, and disability insurance (short-term and long-term)
• 80 hours of Paid Family Leave per year
• Monthly technology stipend of $100

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level