Events Manager

Keel Infrastructure•Pittsburgh, PA

23h•$90,000 - $135,000•Onsite

About The Position

Keel Infrastructure is seeking a highly organized, detail-oriented Events Manager to serve as the operational and logistical backbone for all corporate, internal, and external events across the company. This role reports into the People & Culture team and functions as a shared resource in support of Marketing & Communications, ensuring that every event — from a Board of Directors meeting to an industry conference to quarterly operations meetings — runs seamlessly behind the scenes. This is a logistics-first role. The Events Manager executes with precision, coordinates across teams, and ensures all the moving parts — travel, venues, registrations, materials, and scheduling — are handled proactively and professionally. Strategic event direction, brand decisions, and communications are led by the Marketing & Communications and People & Culture teams; the incumbent makes them happen.

Requirements

4+ years of event coordination or event management experience, ideally in a corporate environment within technology, infrastructure, real estate, or financial services.
Demonstrated experience managing executive or C-suite travel logistics, including hotel room blocks, complex itineraries, and multi-city coordination.
Experience supporting BOD or executive-level meetings from a logistics and administrative standpoint.
Proven ability to manage multiple events and logistics tracks simultaneously, on time and within scope.
Experience working in a shared-resource or matrixed environment, supporting multiple teams and stakeholders simultaneously.
Bachelor's degree in Hospitality, Event Management, Business Administration, Communications, or a related field.
Exceptionally organized with outstanding attention to detail — nothing falls through the cracks.
Proactive and solutions-oriented; able to anticipate needs, flag issues early, and keep logistics on track.
Calm under pressure with strong judgment in time-sensitive or high-stakes situations.
Clear communicator — comfortable coordinating with senior leaders, vendors, and cross-functional teams.
Reliable and discreet; able to handle confidential executive scheduling and corporate information with professionalism.
Comfortable with ambiguity and a fast-paced environment where priorities can shift quickly.
Willingness to travel as required and work flexible hours around key event dates.

Responsibilities

Manage end-to-end travel coordination for executives and team members attending conferences, site visits, and corporate meetings — including flights, hotels, ground transportation, and full itinerary documentation.
Secure and manage hotel room blocks for conferences and corporate events (e.g., contract management with hotel contacts, room allocation, rooming list updates).
Maintain up-to-date travel itineraries and communicate logistics details to all attendees.
In support of the Corporate Secretary, coordinate all Board of Directors (BOD) meeting logistics, including venue setup, room reservations, catering, AV, and attendee communications.
Send calendar invites and manage scheduling for BOD and executive-level meetings once participation has been confirmed and approved.
Liaise with internal stakeholders to ensure all logistical details are confirmed and communicated in advance of each meeting.
Coordinate registrations, attendee lists, and travel logistics for all team members attending industry conferences and tradeshows.
Manage logistics for physical event materials, including shipping of printed collateral, name badges, signage, and branded items as directed by the marketing team.
Serve as on-site logistical support at key events, coordinating with vendors and venue contacts as needed.
Maintain the master internal attendee list and registration tracking across all external conferences and events.
Coordinate end-to-end logistics for internal company events, including town halls, all-hands meetings, leadership offsites, team-building activities.
Manage venue coordination, catering, AV/technology, invitations, RSVPs, and on-site setup for all internal events.
Lead the organization and management of employee holiday functions.
Coordinate community and recognition events, including logistics for plaques, name badges, invitations, signage, and printed materials (with Marketing review and sign-off on all external-facing items).
Support People & Culture with scheduling, logistics, and communications for employee programming and milestone events.
Maintain the company's annual events calendar with confirmed participation, deadlines, and logistics milestones.
Assist with vendor communication and day-to-day coordination as directed by Marketing & Communications and People & Culture.
Ensure all event-related materials, contracts, and external communications are routed to Legal for review and approval prior to execution.
Support the broader Marketing and People & Culture teams with event-related administrative tasks, tracking, and follow-through.