Events Coordinator
About The Position
This is a great opportunity to join a Top Workplace, nonprofit organization, that truly cares about people! Join our team as an Events Coordinator and use your skills & experience to support our mission to help families and individuals affected by autism throughout the state! The Events Coordinator supports the Events & Community Engagement Supervisor and the Development Team in the planning and execution of fundraising, community engagement, donor stewardship, and organizational events. This position handles event logistics, administrative coordination, and day-of activities while working collaboratively with staff, vendors, sponsors, volunteers, and community partners to create organized, welcoming, and mission-centered experiences.
Requirements
- H.S Diploma or GED required
- At least 1 year of professional event planning experience (preferably at a nonprofit)
- Must have the flexibility to work early mornings, evenings and weekends as needed
- Must be able to travel throughout Maricopa County as needed for job-related duties
- Proficient computer skills, including Microsoft Word, Excel, PowerPoint and Outlook + popular social media channels + other online systems/databases
- Successfully pass a fingerprint clearance check and other related hiring requirements
Nice To Haves
- college degree preferred
- Fundraising experience a plus
Responsibilities
- Assist the Events & Community Engagement Supervisor with planning, coordinating and executing fundraising, community, donor, and organizational events.
- Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials.
- Maintain event timelines, checklists, calendars, guest lists, and planning documents.
- Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff.
- Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately.
- Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience.
- Provide hands-on support during event setup, execution, and breakdown.
- Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications.
- Track event expenses, attendance, sponsorship information, and other event-related data.
- Assist with post-event activities, including acknowledgments, surveys, documentation, and reporting.
- Assist with 3rd party fundraising, awareness and outreach events by coordinating with outside entities.
- Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials. Manage inventory and merchandise storage areas.
- Prepare and pack materials and supplies for community outreach and third-party events.
- Perform other event-related duties as assigned by the Events & Community Engagement Supervisor.
- Assist with social media monitoring related to event activities.
- Assist with obtaining photos, videos, quotes, stories and other event-related items.
Benefits
- Comprehensive health package
- PTO/PST
- 12 paid holidays
- 401(k)
- paid parental leave
- health, dental and vision
- employer contributions to your health savings account
- company paid Short-Term/Long-Term Disability
- employer-paid basic life insurance
- robust Wellness and Employee Assistance platform
- 401K plan with up to 4% match after one year of service
- Generous paid sick time and PTO
- Paid Maternity/Paternity Leave
- Public Service Loan Forgiveness program eligibility
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
