Events Coordinator

City of New York • New York, NY

29d • $60,001 - $64,999

About The Position

The Campaign Finance Board (CFB) is seeking an Events Coordinator to support the Public Relations Unit within the Public Affairs division. This role reports to the Events Manager and is responsible for the logistics of planning, coordinating, and executing internal and external CFB events. These events include monthly Campaign Finance Board meetings, staff meetings, and the official NYC Debates Program during election years. The position offers growth potential and opportunities to learn about various aspects of the CFB's work, such as the public matching funds program, the NYC Votes initiative, and policy recommendations for a more open and equitable New York City government. The Events Coordinator will collaborate with the Public Relations team, other Public Affairs staff, and external stakeholders to ensure events meet high agency and industry standards. The ideal candidate will be a collaborative team player, adept at managing multiple workstreams, and passionate about strengthening democracy in New York City.

Requirements

• A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or
• A four-year high school diploma or its educational equivalent and five years of experience as described in '1' above; or
• Education and/or experience equivalent to '1' above.
• General knowledge of NYC event venues (including available event spaces in the CUNY / SUNY system).
• Knowledge of NYC transportation systems (subway, bus, commuter lines) and accessible transport options.
• Knowledge of Microsoft suite (Word, PowerPoint, SharePoint, OneDrive, Outlook, Teams).
• Knowledge of Zoom webinars (including advanced settings, recordings, attendance reporting).
• Skill of effectively communicating both in writing and verbally.
• Skill of crafting a high degree of professionalism in communicating with internal and external stakeholders.
• Ability to work quickly with strong attention to fine details.
• Ability to effectively troubleshoot and navigate issues as they arise.
• Ability to keep workflow organized and efficient both for independent work and in collaboration with others.
• Ability to prioritize, track multiple deadlines, and manage competing deadlines and requests.
• Ability to occasionally lift heavy items (boxes, chairs, etc.) and arrange furniture on wheels (chairs, tables, smart board screens, etc.).
• Is a proactive, creative thinker.
• Is collaborative and able to work with different internal and external stakeholders.
• Is calm under pressure or highly visible situations.
• Is adaptable to a rapidly evolving situations or changes in event run of show or schedule.
• Is tech literate, able to quickly learn and adapt to new technology platforms and equipment.
• Aligns with mission of CFB / NYC Votes to make NYC local democracy more transparent, equitable, and representative of communities across the city.

Responsibilities

• Support in the planning and execution of CFB hosted events for both internal staff and external attendees at external venues outside of the CFB office.
• Coordinate virtual and hybrid event logistics, including live streaming, Q&A functions, accessibility support (ASL and language interpretation), and archival recordings.
• Provide training and prep materials for participants in CFB events, including detailed runs-of-show.
• Collaborate across the Public Affairs division to expand agency-wide best practices for engaging, inclusive, and accessible events that further the agency's mission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level