Events Coordinator

GALPIN MOTORS, INC.•Los Angeles, CA

9d•$25 - $30•Onsite

About The Position

Galpin Motors is looking for a creative and forward-thinking Event Coordinator to join their team. This role involves shaping the event marketing strategy and culture of events, from intimate VIP dinners to large-scale parties. The ideal candidate will be innovative, bring fresh ideas, and possess strong time-management skills to execute bold ideas flawlessly.

Requirements

Event coordination experience
Excellent organization skills including proficiency in electronic record keeping (excel or google sheets)
Excellent customer service and servant’s attitude
Professional work ethic and high integrity
Creativity and passion for event planning
Strong problem solving and follow up skills

Nice To Haves

Strong sense for culture and trends with the ability to turn creative ideas into executable event concepts

Responsibilities

Maintain event calendar
Identify, Plan, Prepare and Host all Galpin events
Manage event set up, break down, on-site production, ensure safety protocols are met
Track and report event performance, including attendance, customer engagement, and return on investment
Oversee guest management and on-site hosting to ensure a premium, high-quality experience at every touchpoint.
Develop and maintain a comprehensive project file for each event.
Create and maintain a budget sheet to project each event’s unique expenses.
Draft staffing plans and on the ground schedules for event days
Log vendors used for the event
Create and manage event layout
Constantly review current vendors and research suggested new ones
Obtain proposals for review of new vendors and current ones
Stay up to date with community events
Prepare summaries of said events – availability, costs and capacities
Maintain constant communication with management team on events and inquiries
Engage prospective clients to bring in new business
Engage with the community and build relationships
Research and scout outside venues for outside Galpin events; maintain a report of these locations
Create and maintain an event request spreadsheet
Maintain client-vendor relationships
Research emerging event technologies
Create, maintain and regularly update a customer VIP list
Work closely with the social media team to highlight events