Events Coordinator

Feeser's Food Distributors•Harrisburg, PA

69d•Hybrid

About The Position

This hybrid role supports both event planning and vendor marketing programs. The Marketing & Event Coordinator is responsible for executing company events and managing vendor-driven marketing initiatives. This role collaborates closely with Marketing, Purchasing, and Sales, and reports to the Marketing Manager.

Requirements

Strong organizational skills and ability to manage multiple deadlines
Detail-oriented with a focus on execution and follow-through
2-4 years' experience in event planning, logistics, or marketing coordination
Ability to collaborate across teams including Sales, Purchasing, and vendor partners
Proactive, solutions-oriented, and comfortable managing moving pieces
Proven experience planning and managing a wide range of events, including in-person, small-scale, and large-scale programs
2-4 years’ experience in event planning, logistics, marketing coordination, or a related role
Experience planning and managing a wide range of events, including in-person and large-scale programs

Nice To Haves

Preferred experience managing events with 300+ attendees

Responsibilities

Plan and execute the annual Feeser’s Expo, including promotions, giveaways, seminars, registration, signage, and event experience
Coordinate Expo reception, including venue, food and beverage, activities, and guest management
Maintain the marketing event calendar and ensure deadlines, materials, and logistics are met
Organize and track event assets (swag, signage, backdrops, etc.) and manage inventory/restocking
Plan and coordinate monthly Sales Meetings in conjunction with the Director of Sales including distributing print collateral and internal recap content
Assist with vendor-related events in partnership with the Purchasing department
Manage sponsorship relationships and track fulfillment of agreements, while identifying opportunities for renewal and growth
Research and select high-impact regional events across Feeser’s core market segments
Participate in regional conferences and trade events across core market segments, including booth setup and on-site coordination
Engage attendees to generate and qualify leads; set up tracking for sales follow-up
Source, order, and manage promotional items, apparel, and event materials
Track promotional initiatives and develop new ideas, including tiered programs
Partner with Sales to align promotional items with customer-facing initiatives
Support seasonal marketing publications by sourcing and placing vendor products
Assist with proofreading and distribution coordination with Sales
Manage the quarterly MIXER magazine, including vendor ad outreach and digital distribution
Produce the monthly Rebates & Offers digital magazine, including content organization and distribution
Manage vendor rebate programs in CRM, including setup, tracking, and coordination with vendors and partners (e.g., UniPro)
Communicate rebate opportunities to Sales and maintain accurate rebate and coupon documentation
Other duties as assigned