Events Coordinator

Engage fi•Orlando, FL

10d•$55,000 - $75,000•Remote

About The Position

The Events Coordinator organizes and implements marketing communication projects, coordinates public image campaigns and special events, and helps create brand awareness through advertising and social media. The role also prepares proposals and presentations using marketing resources such as brochures, data, slides, photographs, and reports, and prepares status reports on marketing efforts in communication with sales and marketing managers. The coordinator researches event requirements and details for vendor showcases, tradeshows, webinars, and case study videos, then plans and organizes events within financial and time constraints. The role involves researching and negotiating with vendors, engaging industry thought leaders, organizing event schedules and speakers, tracking industry events, and making recommendations to leadership. The coordinator partners with subject matter experts, the sales team, and the Marketing Team to deliver relevant event content, manage marketing-qualified lead handoffs, and support event promotion and nurture campaigns. The position tracks event expenses, evaluates event results, and prepares summaries, updates, and reports for leadership. It also includes researching and booking suitable venues and travel accommodations for internal and external partners. This is a full-time remote position for someone in the Orlando area, with travel to the office as needed for event preparation.

Requirements

Proven experience in event planning or event coordination in a corporate environment.
A track record of coordinating creative, successful events.
Excellent organizational, communication, negotiation, and multitasking skills.
Ability to remain calm under pressure while maintaining a customer-service-oriented attitude.
Proficiency with Microsoft Office Suite, CRM, and related software.
1–2 years of experience coordinating events or in a similar role.
Experience working in graphic design, sales, marketing, and communications specialties.

Nice To Haves

Bachelor’s degree in business, Marketing, or a related field preferred.
Experience with an event management platform such as C-Vent.
Video and sound editing experience.

Responsibilities

Research event requirements and details, then plan and organize vendor showcases, tradeshows, webinars, and case study videos within financial and time constraints.
Research, compare, and negotiate with vendors, events, and engagement partners.
Engage industry thought leaders to participate in events and plan, schedule, and organize event time slots and speakers.
Track industry conferences and other events and make recommendations to leadership.
Collaborate with subject matter experts to ensure events deliver quality content for the target demographic.
Work with the sales team to ensure a smooth handoff of marketing-qualified leads generated through events.
Assist with graphics, web design, and event promotion campaigns.
Collaborate with the Marketing Team to develop nurture campaigns and increase registrations, newsletter subscriptions, and brand awareness.
Track event expenses, evaluate event results, and prepare event summaries, updates, and reports for leadership.
Research and book appropriate venues and travel accommodations for internal and external partners.
Organize and implement marketing communication projects, public image campaigns, and special events.
Prepare proposals, presentations, and status reports using marketing resource materials and by communicating with sales and marketing managers.