Events Coordinator (12-month contracted position, possibility of extension)

SafeCare BC Health and Safety Association•Burnaby, BC

6d•CA$65,000 - CA$75,000•Hybrid

About The Position

The Events Coordinator is a contract position that supports the planning and delivery of SafeCare BC’s in-person and virtual events. Working closely with the project sponsor and the leadership team, the role helps create highly engaging, high-quality experiences that connect, educate, and inspire health care workers and leaders across British Columbia. From coordinating conference logistics and managing event registrations to supporting virtual awareness sessions, the events coordinator plays an important role in ensuring that events run smoothly from planning through evaluation. This role offers opportunities to take ownership of event logistics, collaborate across the organization, contribute to special projects, and continuously improve the participant experience. It is well suited to someone who enjoys organizing complex details, working with people, solving problems, and seeing projects through completion.

Requirements

Strong written and verbal communication skills.
Ability to work independently while contributing effectively within a collaborative team.
Confidence building relationships with participants, speakers, vendors, and colleagues.
A willingness to pitch in wherever needed to support the team.
A high level of attention to detail and accuracy.
Excellent organizational and time management skills with the ability to manage multiple priorities.
A proactive, solutions-focused mindset.
Sound judgement and the ability to adapt when plans change.
Curiosity, initiative, and a desire to continuously improve how work gets done.
Diploma or certificate in event management, communications, business administration, marketing, hospitality, project management, or a related field, or an equivalent combination of education and experience.
One to three years of experience coordinating events, projects, or administrative activities.
Experience coordinating conferences, workshops, or educational events.
Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Experience using event registration platforms.
Experience supporting virtual or hybrid events.
Basic project management experience

Responsibilities

Coordinate the planning and delivery of in-person, virtual, digital, and hybrid events.
Develop and maintain detailed event timelines, project plans, and checklists.
Coordinate venues, catering, audiovisual requirements, travel, accommodations, signage, and event materials.
Support speaker logistics, including scheduling, communications, presentation collection, and onsite coordination.
Coordinate exhibitor and sponsor logistics where applicable.
Assist with onsite event setup, registration, troubleshooting, and teardown.
Support virtual events using platforms such as Microsoft Teams and Zoom.
Manage event registration platforms and attendee communications.
Respond to participant inquiries in a professional and timely manner.
Prepare name badges, participant materials, certificates, and event resources.
Monitor registrations and support waitlist management.
Help ensure participants have an exceptional experience before, during, and after each event.
Maintain event documentation, templates, and process maps.
Track event invoices and sponsorships to maintain budget.
Coordinate project meetings, agendas, action items, and timelines.
Assist with ordering promotional materials and event supplies.
Provide administrative support for organizational events, meetings, and special initiatives as needed.
Coordinate post-event evaluations and surveys.
Compile feedback and prepare summary reports.
Identify opportunities to improve event processes and participant experience.
Contribute ideas that improve efficiency and support continuous improvement.